Site Administrator

Daifuku; Sacramento (CA); On-site; USD 42,000 - 62,000; Full time

Job summary

Elite Line Services is seeking an administrative professional to support the Maintenance site in Sacramento. The role entails payroll and accounting administration, invoicing, and maintaining records and databases.

You will coordinate onboarding through the ATS, badge processes with TSA, and provide front-desk reception. The ideal candidate has 3+ years in an office environment or an associate degree, strong MS Office skills, and excellent organizational abilities.

Qualifications

• Associates degree or 3+ years of office experience.
• Experience with payroll, accounts payable and invoicing is required.
• Familiarity with ATS and onboarding processes is preferred.

Responsibilities

• Create, modify, and update databases/spreadsheets for site administration (payroll, accounting, filing, records).
• Create and code invoices and manage customer collections; may handle petty cash or company card.
• Move applicants in the ATS, assist onboarding and TSA badging responsibilities.
• Interact professionally with internal/external customers and vendors.
• Assist travel arrangements for managers and employees; support HR with policy administration and local record-keeping.
• Provide telephone reception for the Maintenance site; ensure safety compliance with ELS policies.

Skills

Payroll processing

Accounts payable

Invoicing

Customer relations

Data entry

Record keeping

MS Office

Education

Associates degree or 3+ years office experience

Tools

Applicant Tracking System

Accounting software

Job description

Provides technical and administrative support for the site. Exercises initiative and judgment; expedites significant matters or refers them to appropriate authority.

• Create, modify, and update databases / spreadsheets associated with the administration of the Maintenance Site, including payroll, accounting functions, etc.; including filing and records management systems; runs various ad hock reports as requested by management.
• Create and code invoices, customer collections; may be responsible for petty cash and/or company card
• Responsible for moving applicants to the appropriate statuses in the applicant tracking system, assisting with onboarding through the system and completing badging responsibilities in coordination with TSA.
• Interacts with internal and external customers and vendors in a professional manner.
• Exercises initiative and judgment during the absence of Supervision and Management to see that issues requiring attention are referred to delegated authority or handled in a manner designed to minimize the effect to their absence.
• Assist and/or coordinate travel arrangements for Managers and/or employees.
• Assist Supervision, Management and Human Resources with the administration of corporate policies / procedures including local record keeping, filing, reporting and tracking.
• Provides telephone reception for the Maintenance site.
• Compliance with ELS safety program policies and procedures.
• Maintain a valid driver’s license and be insurable under the Employer’s insurance policy.
• Perform additional duties/assignments as may be required by management.
• Punctual and regular attendance.
• Associates Degree or equivalent work experience of 3 years in an office environment
• Minimum 1 year experience accounts payable.
• Minimum 1 year experience working with payroll
• Minimum 1 year experience in customer related invoicing
• Proficient in Microsoft Office (Word, Excel, PPT)
• Ability to work a flexible schedule)

Preferred Qualifications

• Associates degree in related field and 3 + years Office experience
• Ability to multi-task in a fast paced environment.
• Knowledge of OSHA regulations
• Excellent communication, organizational
• 3 + years’ experience with HR processes/procedures, A/P, Payroll and Invoicing
• OSHA 10 or 30 Certification

Additional Skills and Knowledge

• Ability to accept responsibility and account for his/her actions.
• Ability to use thinking and reasoning to solve a problem.
• Ability to take care of customer needs while following company procedures.
• Ability to demonstrate conduct conforming to a set of values and accepted standards.
• Ability to focus on a goal and obtain a pre-determined result.
• Ability to formulate a sound decision using the available information.
• Ability to effectively build relationships with customers and co-workers.
• Possess the trait of being organized or following a systematic method of performing a task
• Ability to work with people regardless of race, gender, religion, ancestry, national origin, sex, sexual orientation, age, disability, marital status, veteran status, medical condition or job type.
• Ability to get along well with a variety of personalities and individuals.
• Ability to obtain the proper resources to complete job assignment.
• Ability to identify and correct conditions that affect employee safety.
• Ability to be truthful and be seen as credible in the workplace.
• Ability to communicate clearly and concisely, both orally and in writing.
• Ability to work under pressure with time constraints.
• Ability to complete assigned training in a timely manner.

Computer Skills

Microsoft Office Suite (Word, Excel, Power Point), E-Mail, scanning and copying equipment.

Other Requirements

• Must be able to read, write, speak and understand English.
• Must be able obtain and maintain an Airport Security badge
• Must have and maintain a valid driver’s license and be insurable under the Company’s insurance policy
• Must be able to comply with the ELS Drug and Alcohol policy.

Physical Demands

The physical demands of this position vary by day and are not based solely on a single workday.

• Stand
• I (Infrequently)
• Walk
• I (Infrequently)
• Sit
• F (Frequently)
• Handling / Fingering
• F (Frequently)
• Reach Outward
• I (Infrequently)
• Reach Above Shoulder
• I (infrequently)
• Climb/Balance
• N (Not Applicable)
• Crawl
• N (Not Applicable)
• Squat or Stoop
• I (Infrequently)
• Bend or Kneel
• I (infrequently)
• 10 lbs or less
• O (Occasionally)
• 11-20 lbs
• O (Occasionally)
• 21-50 lbs
• I (Infrequently)
• 51+ lbs
• N (Not Applicable)
• Push/Pull
• 10 lbs or less
• O (Occasionally)
• 11-20 lbs
• O (Occasionally)
• 21-50 lbs
• I (Infrequently)
• 51+ lbs
• I (Infrequently)
• Drive
• O (Occasionally)
• N (Not Applicable)
• Activity is not applicable to this occupation.
• I (Infrequently)
• O (Occasionally)
• Occupation requires this activity less than 5% of the time
• Occupation requires this activity up to 33% of the time (0 - 2.5+ hrs/day)
• F (Frequently)
• Occupation requires this activity from 33% - 66% of the time (2.5 - 5.5+ hrs/day)
• C (Constantly)
• Occupation requires this activity more than 66% of the time (5.5+ hrs/day)

Other Physical Requirements

Vision (Near, Distance), Hearing

Work Environment

Office environment which may sometimes be located in a shop area. May be around dust, dirt, moving machinery, temperature changes and noise levels below OSHA minimum requirements. Use of PPE is required.

ELS Statement

Elite Line Services (ELS) is an affirmative action/equal opportunity employer. All qualified applicants will receive consideration for employment without regard to their race, color, gender identity, religion, ancestry, national origin, sex, sexual orientation, age, disability, marital status, veteran status or medical condition. If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact [e-mail].

This email address is reserved solely for job seekers with disabilities requesting accessibility assistance or an accommodation in the job application process. Please do not call about the status of your job application if you do not require accessibility assistance or an accommodation. Messages left for other purposes, such as following up on an application or non-disability related technical issues, will not receive a response.