Administrative Assistant I — Essential Clerical Support & Growth

Tennova Healthcare- North Knoxville Medical Center; Knoxville (TN); On-site; USD 22,000 - 33,000; Full time

Benefits offered by this job

Medical, dental, vision, and life보험

Generous PTO and extended illness

401(k) with company match

Career development and advancement

Certification/licensure reimbursement

Student loan assistance

Employee rewards and recognition

Collaborative culture

Job summary

The Administrative Assistant I at Tennova Healthcare- North Knoxville Medical Center provides clerical and administrative support to Division Directors and other leaders within the facility. Responsibilities include preparing correspondence, scheduling meetings, maintaining records, and taking minutes to ensure the smooth operation of the office.

Essential duties include handling confidential documents, organizing calendars, coordinating travel, and assisting in drafting policies.

Qualifications

• Associate Degree or coursework in Business Administration or a related field preferred
• 0-2 years of clerical or administrative experience required

Responsibilities

• Prepares and proofs correspondence, reports, forms, schedules, and other documents, ensuring accuracy and confidentiality.
• Assists Division Directors in planning, organizing, and implementing administrative activities, including developing complex reports.
• Maintains business calendars, schedules meetings and conferences, and prepares agendas for meetings conducted by Division Directors.
• Establishes and maintains organized record-keeping systems for hard copy and electronic files, including policies, procedures, and reports.
• Serves as the first point of contact for visitors and phone inquiries, addressing needs or referring to appropriate associates with professionalism.
• Attends meetings, takes minutes, and distributes them to relevant participants, ensuring timely follow-up on action items.
• Coordinates meeting arrangements, travel schedules, and reimbursement documentation for Division Directors and other leaders as assigned.
• Assists in drafting and distributing nursing department and safety manual policies and procedures as directed.
• Monitors and operates office equipment, such as computers, printers, and transcription devices, ensuring functionality and proper maintenance.
• Provides oversight of clerical activities, including reviewing correspondence and documents prepared by others for accuracy and adherence to procedures.
• Performs other duties as assigned.

Skills

Organizational skills

Time management

Verbal and written communication

Professional demeanor

Education

Associate degree in Business Administration or related field

Tools

Microsoft Office Suite

Job description

The Administrative Assistant I at Tennova Healthcare- North Knoxville Medical Center provides clerical and administrative support to Division Directors and other leaders within the facility. Responsibilities include preparing correspondence, scheduling meetings, maintaining records, and taking minutes to ensure the smooth operation of the office.

Essential duties include handling confidential documents, organizing calendars, coordinating travel, and assisting in drafting policies.