Administrative Assistant I: Growth, Scheduling & Impact

Community Health Systems, Inc.; Knoxville (TN); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

PTO and extended illness benefits

401(k) with company match

Career development opportunities

Licensure reimbursement

Student loan support

Employee rewards

Job summary

Community Health Systems, Inc. is seeking an Administrative Assistant I for Tennova Radiation Oncology at Turkey Creek in Knoxville, TN. The role provides clerical and administrative support to Division Directors and leaders, handling correspondence, scheduling, records, and minutes to ensure smooth office operations.

Hours are Monday–Friday, 8:00 AM–5:00 PM. The ideal candidate has an Associate degree or coursework in business administration and 0–2 years of clerical experience, with strong MS

Qualifications

• Associate Degree or coursework in Business Administration or a related field preferred
• 0-2 years of clerical or administrative experience required

Responsibilities

• Prepares and proofs correspondence, reports, forms, schedules, and other documents, ensuring accuracy and confidentiality.
• Assists Division Directors in planning, organizing, and implementing administrative activities, including developing complex reports.
• Maintains business calendars, schedules meetings and conferences, and prepares agendas for meetings conducted by Division Directors.
• Establishes and maintains organized record-keeping systems for hard copy and electronic files, including policies, procedures, and reports.
• Serves as the first point of contact for visitors and phone inquiries, addressing needs or referring to appropriate associates with professionalism.
• Attends meetings, takes minutes, and distributes them to relevant participants, ensuring timely follow-up on action items.
• Coordinates meeting arrangements, travel schedules, and reimbursement documentation for Division Directors and other leaders as assigned.
• Assists in drafting and distributing nursing department and safety manual policies and procedures as directed.
• Monitors and operates office equipment, such as computers, printers, and transcription devices, ensuring functionality and proper maintenance.
• Provides oversight of clerical activities, including reviewing correspondence and documents prepared by others for accuracy and adherence to procedures.
• Performs other duties as assigned.
• Maintains regular and reliable attendance.
• Complies with all policies and standards.

Skills

Time management

Organization

Communication

Discretion

Multitasking

Interpersonal skills

Education

Associate degree or coursework in Business Administration

Related field coursework

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

Community Health Systems, Inc. is seeking an Administrative Assistant I for Tennova Radiation Oncology at Turkey Creek in Knoxville, TN. The role provides clerical and administrative support to Division Directors and leaders, handling correspondence, scheduling, records, and minutes to ensure smooth office operations.

Hours are Monday–Friday, 8:00 AM–5:00 PM. The ideal candidate has an Associate degree or coursework in business administration and 0–2 years of clerical experience, with strong MS