Administrative Assistant I, AE

Southern Crescent Technical College; United States; On-site; USD 32,000 - 42,000; Full time

Job summary

Southern Crescent Technical College is seeking an Administrative Assistant I to provide clerical support, serve as a liaison between program operations and clients, and assist instructors with materials. The role involves proofreading, filing, supplying classrooms, and maintaining records using various software tools.

The position requires a high school diploma or equivalent and related work experience, with a preference for business/office technology education.

Qualifications

• High school graduate or equivalent; one year of related work experience.
• Six months of related work experience as an alternative qualification.

Responsibilities

• Provide secretarial and clerical support to the unit and act as liaison between program/administrative operations and clients.
• Proofread and edit documents for content, accuracy and consistency.
• Prepare letters, memoranda, reports and other materials and file them appropriately.
• Prepare paperwork, sign-in sheets and classroom materials for instructors.
• Maintain classroom supplies and distribute books.
• Use various software to create documents, spreadsheets, visual aids and promotional materials.
• Manage attendance reports and records; maintain office supply inventory.
• Maintain databases and reports for instructional enhancements; keep filing and record-keeping systems.
• Conduct research with various resources to generate reports and identify technology solutions.
• Conduct new student orientations and proctor assessments; comply with professional development requirements.

Skills

Oral and written communication

Computer skills

Interpersonal relations

Public interaction

Education

Certificate/diploma/degree in business/office tech

Tools

MS Office Suite

Job description

Explore a World of Opportunity with the State of Georgia! We are the force that drives Georgia! Georgia State Government is a large enterprise, composed of various agencies and entities with a common goal to improve the lives of Georgia's more than 10 million citizens! Join Team Georgia and impact lives everyday while receiving a robust benefits package designed for every stage of your career! Job Title: Administrative Assistant I, AE Agency: Southern Crescent Technical College Job Requisition ID: JR0000001496 Shift: Day (United States of America) Compensation Details: COMPENSATION WILL BE COMMENSURATE WITH THE APPLICANT'S EDUCATION, EXPERIENCE, AND QUALIFICATIONS.

MINIMUM QUALIFICATIONS

High school graduate or equivalent *and* one (1) year of related work experience.

PREFERRED QUALIFICATIONS

• Have a certificate, diploma or degree from a college in business and office technology, database management, computer applications or a related field.
• Have an understanding of Adult Education policies and procedures and MS Office Suite and other computer related programs.

RESPONSIBILITIES

• The Administrative Assistant I provides secretarial and clerical support to the unit and serves as a liaison between the program/administrative/technical operation and clients.
• Proofreads and edits documents for content, context, accuracy and consistency.
• Copies, distributes and files appropriate letters, memoranda, reports and other materials.
• Prepares paperwork, sign-in sheets, copies and classroom materials for instructors.
• Maintains classroom supplies and distributes books.
• Utilizes a variety of software to produce documents, spreadsheets, visual aids and promotional materials.
• Manage attendance reports and records.
• Maintains office supply inventory.
• Manages databases and reports for instructional enhancements.
• Maintains filing and record-keeping systems.
• Conducts research using a variety of resources to generate reports, solve departmental issues, find new technology solutions.
• Conducts new student orientations and proctors assessments.
• Complies with professional development requirements.
• Will be required to have direct contact with students.

COMPETENCIES

• Skill in the operation of computers, job related software programs, and Audiovisual Equipment.
• Oral and written communication skills, organization and time management skills.
• Skill in interpersonal relations and in dealing with the public.
• Knowledge of expenditure trends, program purposes and results.

SALARY

Salary commensurate with education and work experience. Benefits include paid state holidays, paid annual and sick leave, and the State of Georgia Flexible Benefits Program.

SPECIAL NOTES

Position contingent upon receiving sufficient funding. It shall be a condition of employment to submit to a background investigation. Offers of employment shall be conditional pending the result of the background investigation. Federal Law requires ID and eligibility verification prior to employment. All male U.S. citizens, and male aliens living in the U.S., who are ages 18 through 25, are required to register for the military draft and must present proof of Selective Service Registration upon employment.

Applicants who need special assistance may request assistance by phoning [phone]. Applicants who are scheduled for an interview will be notified of the status of the position. Only those who are interviewed will be notified of the status of the position. Candidates must successfully complete a criminal background investigation and motor vehicle screening. Minimum Qualifications: High school graduate or equivalent *and* Six (6) months of related work experience.

Equal Employment Opportunity Employer

The State of Georgia does not discriminate based on race, color, national origin, sex, religion, age, disability, or other protected categories in employment or the provision of services. Qualified applicants may request reasonable accommodation when needed during the application and/or screening process by contacting the appropriate agency Human Resources department.

Georgia State Government is a large enterprise, composed of various entities with a common goal to improve the lives of Georgia's 10 million citizens. With nearly 62,000 employees, we are one of the single largest employer in the state. Public service opportunities stretch across the state as employees live and work in all 159 counties. From traditional fields such as accounting, nursing, and engineering to unique fields like forestry and natural resources management, Georgia state government provides a world of opportunity.