Administrative Assistant I, AE

State-of-Georgi; Griffin (GA); On-site; USD 32,000 - 52,000; Full time

Benefits offered by this job

Paid holidays

Sick leave

State benefits program

Job summary

Southern Crescent Technical College seeks an Administrative Assistant I to provide secretarial and clerical support, act as liaison between program, administrative operations and clients, and prepare materials for instructors. Strong MS Office skills and attention to detail are essential.

The role requires a high school diploma (or equivalent) and related experience; some positions may involve orientation activities and proctoring assessments, while maintaining records and inventories.

Qualifications

• High school graduate or equivalent and six months of related work experience.
• Preferred: certificate, diploma or degree in business, office technology, or related field.
• MS Office Suite proficiency is highly desirable.

Responsibilities

• Provides secretarial and clerical support to the unit and serves as a liaison between the program, administrative operation and clients.
• Proofreads and edits documents for content, context, accuracy and consistency; handles letters, memoranda and reports.
• Prepares paperwork, sign-in sheets, classroom materials for instructors.
• Maintains classroom supplies, distributes books and uses software to produce documents and visuals.
• Manages attendance records, inventory, databases and reports for instructional enhancements.
• Maintains filing and record-keeping systems and conducts research to generate reports.
• Conducts new student orientations and proctors assessments; complies with development requirements.
• Direct contact with students as part of duties.

Skills

MS Office Suite

Clerical skills

Communication skills

Time management

Education

High school diploma or equivalent

Business/Office technology certificate or degree

Tools

Databases

Audiovisual equipment

Job description

Explore a World of Opportunity with the State of Georgia!We are the force that drives Georgia!Georgia State Government is a large enterprise, composed of various agencies and entities with a common goal to improve the lives of Georgia's more than 10 million citizens!Join Team Georgia and impact lives everyday while receiving a robust benefits package designed for every stage of your career!Job Title:Administrative Assistant I, AEAgency:Southern Crescent Technical CollegeJob Requisition ID:JR0000001496Shift:Day (United States of America)Compensation Details:COMPENSATION WILL BE COMMENSURATE WITH THE APPLICANT'S EDUCATION, EXPERIENCE, AND QUALIFICATIONS.Job Description:MINIMUM QUALIFICATIONS:High school graduate or equivalent *and* one (1) year of related work experience.PREFERRED QUALIFICATIONS:Have a certificate, diploma or degree from a college in business and office technology, database management, computer applications or a related field. Have an understanding of Adult Education policies and procedures and MS Office Suite and other computer related programs.RESPONSIBILITIES:The Administrative Assistant I provides secretarial and clerical support to the unit and serves as a liaison between the program/administrative/technical operation and clients. Proofreads and edits documents for content, context, accuracy and consistency; Copies, distributes and files appropriate letters, memoranda, reports and other materials; Prepares paperwork, sign-in sheets, copies and classroom materials for instructors. Maintains classroom supplies and distributes books; Utilizes a variety of software to produce documents, spreadsheets, visual aids and promotional materials; Manage attendance reports and records; Maintains office supply inventory; Manages databases and reports for instructional enhancements; Maintains filing and record-keeping systems; Conducts research using a variety of resources to generate reports, solve departmental issues, find new technology solutions. Conducts new student orientations and proctors assessments. Complies with professional development requirements. Will be required to have direct contact with students.COMPETENCIES:Skill in the operation of computers, job related software programs, and Audiovisual Equipment; Oral and written communication skills, organization and time management skills; Skill in interpersonal relations and in dealing with the public; Knowledge of expenditure trends, program purposes and results;SALARY:Salary commensurate with education and work experience. Benefits include paid state holidays, paid annual and sick leave, and the State of Georgia Flexible Benefits Program.SPECIAL NOTES:Position contingent upon receiving sufficient funding. It shall be a condition of employment to submit to a background investigation. Offers of employment shall be conditional pending the result of the background investigation. Federal Law requires ID and eligibility verification prior to employment. All male U.S. citizens, and male aliens living in the U.S., who are ages 18 through 25, are required to register for the military draft and must present proof of Selective Service Registration upon employment. Applicants who need special assistance may request assistance by phoning [phone]. Applicants who are scheduled for an interview will be notified of the status of the position. Only those who are interviewed will be notified of the status of the position. Candidates must successfully complete a criminal background investigation and motor vehicle screening.Minimum Qualifications:High school graduate or equivalent *and* Six (6) months of related work experience.Equal Employment Opportunity EmployerThe State of Georgia does not discriminate based on race, color, national origin, sex, religion, age, disability, or other protected categories in employment or the provision of services.Qualified applicants may request reasonable accommodation when needed during the application and/or screening process by contacting the appropriate agency Human Resources department.