Administrative Assistant to the VP for Administrative Services

State-of-Georgi; Augusta (GA); On-site; USD 43,000 - 50,000; Full time

Job summary

Augusta Technical College seeks an Administrative Assistant to the VP for Administrative Services to support operations of the Administrative Services unit reporting to the VP. You will prepare agendas, schedule meetings, manage the VP's calendar, and support college reporting efforts.

Requirements include a bachelor’s degree with at least three years of related experience; proficiency in Word, Excel, and PowerPoint; and strong organizational and communication skills.

Qualifications

• A bachelor’s degree in a related field from a regionally accredited institution is required.
• At least three years of full-time, paid-related work experience, preferably in an educational environment, with strong computer and keyboarding skills.
• Proficiency in Microsoft Word, Excel, PowerPoint and related software.

Responsibilities

• Prepare agendas, schedule meetings, and manage documents for meetings.
• Attend and record minutes for various department meetings; manage the VP's calendar.
• Draft, edit, and proofread messages and documents; produce reports and communications for college, state, and federal reports.

Skills

Microsoft Word

Excel

PowerPoint

Interpersonal skills

Typing proficiency

Education

Bachelor's degree

Associate degree in Business Admin Technology

Tools

BANNER

Workday

Adobe Acrobat

Job description

Explore a World of Opportunity with the State of Georgia!We are the force that drives Georgia!Georgia State Government is a large enterprise, composed of various agencies and entities with a common goal to improve the lives of Georgia's more than 10 million citizens!Join Team Georgia and impact lives everyday while receiving a robust benefits package designed for every stage of your career!Job Title:Administrative Assistant to the VP for Administrative ServicesAgency:Augusta Technical CollegeJob Requisition ID:JR0000004351Shift:Not Applicable (United States of America)Compensation Details:$43,000.00 - $49,920.00, COMMENSURATE WITH EDUCATION AND WORK EXPERIENCE.Job Description:JOB SUMMARYThe Administrative Assistant to the VP for Administrative Services is responsible for providing administrative support for the operations of the Administrative Services unit that reports to the VP for Administrative Services.MAJOR DUTIESPrepare agendas, schedule meetings, manage documents and information needed for meetingsAttend Business Office, Human Resources, Facilities, Campus Security, Environmental Services, and other departmental meetings and committee meetings; records, organizes and prepares minutes of meetings in a timely mannerManage the Vice President's calendarMaintain office files and records (paper and digital files)Draft, edit, and proofread messages and documentsAbility to prepare charts, tables, in Excel along with Power Point presentationsPrepare reports, correspondence, and other communications for college, state, and federal reportsProvide information and assistance and refer concerns to appropriate personnelPerform other administrative duties as assigned by the Vice PresidentCOMPETENCIESKnowledge: This position requires a thorough knowledge of college policies and procedures; Microsoft Office software, the Internet, and E-mail; telephone etiquette; and interpersonal skills.Skills: This position requires skills in the use of a computer, software including Microsoft Office, Adobe Acrobat, printer, and copier. Requires strong interpersonal and organizational skills as well as typing proficiency.Abilities: This position requires the ability to communicate effectively orally and in writing; follow verbal and written instructions; operate computer and office equipment in a proficient manner, take dictation and shorthand; organize and prioritize information; retain and learn new information; maintain confidentiality; self-motivated andtask oriented.MINIMUM QUALIFICATIONSA bachelor’s degree in a related work field from a regionally accredited post-secondary institution. At least three years of full-time, paid-related work experience, preferably in an educational environment, utilizing strong computer and keyboarding skills using common software programs (i.e. Microsoft Word, Excel, PowerPoint).PREFERRED QUALIFICATIONSExperience working for an executive level administrator. Effective written and verbal communication skills; exceptional organization and time management skills; professional discretion; experience with BANNER, Workday software. Proficient in Excel spreadsheets.Minimum Qualifications:Bachelors Degree *and* One (1) year of work related experience - -OR - -Associates Degree in Business Administrative Technology *and* Two (2) years of related work experience - -Note: Experience may substitute for the degree on a year-for-year basis.Equal Employment Opportunity EmployerThe State of Georgia does not discriminate based on race, color, national origin, sex, religion, age, disability, or other protected categories in employment or the provision of services.Qualified applicants may request reasonable accommodation when needed during the application and/or screening process by contacting the appropriate agency Human Resources department.