Administrative Assistant I - 1st Shift

MSI Express, Inc; Grand Prairie (TX); On-site; USD 42,000 - 54,000; Full time

Job summary

MSI Express, Inc. is seeking a Human Resources Assistant to support daily HR activities, including records management, payroll support, and handling confidential information. You will work under the Area HR Manager, coordinating candidate interviews and auxiliary HR projects.

The role requires strong organizational skills, discretion, and the ability to communicate with associates and other departments. This on-site position in Grand Prairie, Texas offers opportunities to contribute to a

Qualifications

• Experience handling payroll and personnel records.
• Ability to maintain confidential information.
• Strong organizational and administrative skills.
• Ability to coordinate recruitment activities and support interviews.
• Good communication with internal teams.

Responsibilities

• Maintain personnel records and payroll data.
• Respond to HR inquiries and provide accurate information.
• Coordinate travel and meetings for staff.
• Support recruitment: screening, contracts, onboarding.
• Prepare confidential reports for management.
• Manage supervisor/manager files and calendars.

Skills

Payroll

Records management

HR administration

Communication skills

Data privacy

Scheduling

Job description

Job Description:The Human Resources Assistant is responsible for the daily HR activities within their area of responsibility by supporting, assisting and administrating company’s policies and procedures. In addition to their support responsibilities, individual may be assigned to various human resources initiatives and project teams. Work independently under general direction of the Area HR Manager, providing administrative support including records management, payroll, personnel records, etc. Provide advanced administrative support for senior management as well as courteous, responsive and accurate information to associates. Respond to internal and external HR related inquiries and/or requests by providing assistance when appropriate Redirect HR related calls or distribute correspondence to the appropriate person of the team Maintain records of personnel-related data (payroll, personal information, leaves, turnover rates etc.) in both paper and the database and ensure all employment requirements are met Liaise with other departments or functions (payroll, benefits etc.) Support the recruitment/hiring process by sourcing candidates, conduct phone screenings, performing background checks, assisting in shortlisting, issuing employment contracts etc. Assist supervisors in performance management procedures Assist in ad-hoc HR projects, like collection of employee feedback Prepare a variety of highly confidential, specialized, and recurrent reports such as personnel data Perform broad range of administrative details of highly confidential nature on a regular basis Maintain filing system including items that are confidential. Establish, maintain, and when necessary, revise supervisor/manager’s files Maintain manager’s calendar, scheduling meetings and appointments. Regularly arrange travel and hotel accommodations for frequent extended trips. Compile and submit expense reports Open and review HR mail and respond to routine inquiries and ascertain which items can be delegated to subordinate manager and compose responses to routine inquiries Require continuous use of technical and business vocabulary and a detailed knowledge of company operations, organizational procedures, and personnel Coordinate high level meetings with MSI associates, business unit-wide meetings, as well as candidate interviews Serve as central communication point for associates on human resource and associate relations items Follow up on all assignments delegated to subordinate manager as to status, completion, etc. Operate office equipment including fax, copiers, printers, binding machines. Perform additional duties as assigned by managementMSI Express is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.