Administrative Assistant I - 1st Shift

MSI Express, INC; Grand Prairie (TX); Sur place; USD 42 000 - 56 000; Plein temps

Résumé du poste

MSI Express, INC is seeking a Human Resources Assistant to support daily HR activities, administer policies, and provide administrative support to associates and management. The role involves payroll, personnel records, records management, and collaboration with payroll and benefits teams.

You will coordinate meetings, maintain confidential files, assist in recruitment, perform screenings, assist in performance management, and prepare confidential reports while handling travel, expense reports,

Qualifications

• Experience supporting payroll and personnel records management.
• Ability to assist recruitment activities and screenings.
• Maintain confidential HR data and prepare reports.
• Provide essential administrative support to managers.

Responsabilités

• Prepare confidential HR reports and data extracts.
• Schedule meetings and manage supervisor calendars.
• Coordinate travel arrangements and expense reporting.
• Respond to routine HR inquiries with professional communication.
• Assist in ad-hoc HR projects as needed.

Connaissances

Payroll support

Records management

Personnel records

Administrative support

Recruitment support

Phone screenings

Background checks

Employment contracts

Performance management

Report generation

Outils

Office equipment

Description du poste

Job Description:

The Human Resources Assistant is responsible for the daily HR activities within their area of responsibility by supporting, assisting and administrating company’s policies and procedures. In addition to their support responsibilities, individual may be assigned to various human resources initiatives and project teams. Work independently under general direction of the Area HR Manager, providing administrative support including records management, payroll, personnel records, etc. Provide advanced administrative support for senior management as well as courteous, responsive and accurate information to associates. Respond to internal and external HR related inquiries and/or requests by providing assistance when appropriate Redirect HR related calls or distribute correspondence to the appropriate person of the team Maintain records of personnel-related data (payroll, personal information, leaves, turnover rates etc.) in both paper and the database and ensure all employment requirements are met Liaise with other departments or functions (payroll, benefits etc.) Support the recruitment/hiring process by sourcing candidates, conduct phone screenings, performing background checks, assisting in shortlisting, issuing employment contracts etc. Assist supervisors in performance management procedures Assist in ad-hoc HR projects, like collection of employee feedback Prepare a variety of highly confidential, specialized, and recurrent reports such as personnel data Perform broad range of administrative details of highly confidential nature on a regular basis Maintain filing system including items that are confidential. Establish, maintain, and when necessary, revise supervisor/manager’s files Maintain manager’s calendar, scheduling meetings and appointments. Regularly arrange travel and hotel accommodations for frequent extended trips. Compile and submit expense reports Open and review HR mail and respond to routine inquiries and ascertain which items can be delegated to subordinate manager and compose responses to routine inquiries Require continuous use of technical and business vocabulary and a detailed knowledge of company operations, organizational procedures, and personnel Coordinate high level meetings with MSI associates, business unit-wide meetings, as well as candidate interviews Serve as central communication point for associates on human resource and associate relations items Follow up on all assignments delegated to subordinate manager as to status, completion, etc. Operate office equipment including fax, copiers, printers, binding machines. Perform additional duties as assigned by management

MSI Express is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.