Administrative Assistant I

UM04 University of Maryland Eastern Shore (UMES); United States; On-site; USD 45,000 - 52,000; Full time

Job summary

University of Maryland Eastern Shore (UMES) seeks a capable Administrative Assistant I to support the Department of Education with moderately complex duties. This full-time nonexempt role reports to the Department Chair and handles office operations with established procedures and moderate error risk.

Salary range reflected below applies to this US-based posting. Responsibilities include managing calls, travel, vouchers, procurement, budget updates, admissions outreach, and faculty onboarding.

Qualifications

• Strong written and oral communication skills.
• Experience with Microsoft Office and Google Suites.
• Experience providing administrative support in a higher education setting.
• Ability to interact with internal and external parties and manage multiple tasks.

Responsibilities

• Screens telephone calls and visitors, independently handles routine matters, and forwards remainder to appropriate parties.
• M akes travel arrangements following general instructions and campus procedures.
• Performs necessary follow-up for vouchers, expense reports, and reimbursements.
• Orders supplies and equipment; oversees equipment maintenance.
• Assists with department budget, updating department accounts, and creating routine reports.
• Assists with admissions-related outreach, including programs and events for prospective students.
• Assists with faculty onboarding and separation processes.
• Prepares appointment forms and personnel paperwork.
• Processes purchase requisitions and procurement requests.
• Coordinate purchasing documentation and reimbursement requests.
• Coordinates adjunct hiring documentation.
• Provides administrative support to adjunct faculty.
• Provides necessary updates to course schedules.
• Gathers and consolidates background information for reports, utilizing available resources.

Skills

Communication skills

Google Suite

Office software

Higher ed exp

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

Job Description Summary

Organization's Summary Statement: The Department of Education invites applicant to apply for a full-time, nonexempt position with full benefits. The position will report to the Department Chair. The Administrative Assistant I will support the Department of Education performing moderately complex administrative duties. Incumbents have responsibility for office operations and function independently, where procedures have been established with moderate consequence of error.

Salary Range: $45,375 - $51,783

Benefits

The University of Maryland Eastern Shore, as a University System of Maryland institution and a Maryland State agency, provides a comprehensive benefits package to all regular faculty and staff. The Office of Employee Benefits provides consultative services and assistance with benefits planning, enrollment, and changes. Eligible employees may participate in a variety of benefit plans including:

• Health insurance, including multiple medical plan options for employees and dependents offered through the State of Maryland Employee Benefits Division.
• Prescription drug, dental, and flexible spending accounts, and vision coverage.
• Retirement plans: mandatory enrollment in a state pension system or an Optional Retirement Plan with Fidelity or TIAA, Supplemental Retirement Accounts (TIAA, Fidelity, or MSRP-Nationwide) with $600 annual state match, Life Insurance (state sponsored MetLife, USM sponsored MetLife Plan, life insurance and long-term disability insurance).
• Tuition remission benefits for eligible employees and, subject to USM policies, spouses and dependents at University System of Maryland institutions.
• Non-exempt positions start at 11 days annual per year, sick leave 15 days per year, personal leave 3 days per year). Overtime, shift-differential and on- call pay and paid holidays.
• Employee wellness and support resources and access to the State of Maryland wellness programs.

Responsibilities

• Screens telephone calls and visitors, independently handles routine matters, and forwards remainder to appropriate parties.
• Makes travel arrangements following general instructions and campus procedures.
• Performs necessary follow-up for vouchers, expense reports, and reimbursements.
• Orders supplies and equipment; oversees equipment maintenance.
• Assists with department budget, updating department accounts, and creating routine reports.
• Assists with admissions-related outreach, including programs and events for prospective students.
• Assists with faculty onboarding and separation processes.
• Prepares appointment forms and personnel paperwork.
• Processes purchase requisitions and procurement requests.
• Coordinate purchasing documentation and reimbursement requests.
• Coordinates adjunct hiring documentation.
• Provides administrative support to adjunct faculty.
• Provides necessary updates to course schedules.
• Gathers and consolidates background information for reports, utilizing available resources such as departmental files, policy and procedure documents, Internet research, and communication with internal and external contacts.
• Perform other related duties as assigned.

Physical Demands

• May require extended periods of standing, bending, stooping, sitting at desk.
• May require lifting.
• Requires communication with a variety of constituents externally and internally.
• Requires operation of a variety of office equipment.

Preferences

• Strong written and oral communication skills.
• Experience with Microsoft Office and G (Google) Suites.
• Experience providing administrative support in a higher education setting.
• Ability to interact with internal and external parties in a courteous and efficient manner; and to plan, organize, prioritize, and execute multiple and continuing assignments with general instructions.

Minimum Qualifications

High School Diploma or GED AND 2 years experience providing administrative support.

Required Job Details

The successful candidate must be able to show acceptable documentation establishing the right to accept employment in the United States of America without employer sponsorship.

EEO Statement

UMES is an EEO/AA employer and will not discriminate against any employee or applicant because of race, age, sex, color, sexual orientation, religion, national origin, marital status, genetic information, or political affiliation. Minorities, women, veterans, and persons with disabilities are encouraged to apply.

Diversity Statement

The University of Maryland Eastern Shore (UMES) is an equal access, equal opportunity institution fully committed to diversity in education and employment. All students, employees, and the campus community at UMES are valued, respected, and have the opportunity to receive an equitable experience in an inclusive, welcoming environment of openness and appreciation.

Title IX Statement

It is the policy of the University of Maryland Eastern Shore (UMES) to comply with Title IX of the Education Amendments of 1972, which prohibits discrimination (including sexual harassment and sexual violence) based on sex in the University's educational programs and activities. Title IX also prohibits retaliation for asserting or otherwise participating in claims of sex discriminations or harassment.

About the University

Welcome to the University of Maryland Eastern Shore (UMES) Employment Website! The University is committed to attracting and retaining outstanding faculty and staff to support the student-centered mission of our university. Founded in 1886, the University is a Historically Black, Land Grant University with over 30 degree programs housed on a campus of over 50 buildings on over 1,100 acres. With an atmosphere of collegiality and a commitment to go from Excellence to Eminence, UMES is not only a great place to work, but it is a place to express your passion for educating students, develop your personal career goals, and to make a difference in the community, the state, and the world beyond. Located on Maryland’s Eastern Shore, the university is a beautiful place to work and call home. Thank you for your interest in employment with our University. Hawk Pride, Catch It! Learn more

Contact Us

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