Administrative Assistant I

daytonchildrens; United States; On-site; USD 42,000 - 56,000; Full time

Job summary

Dayton Children's is seeking an administrative assistant to support senior leaders in Ambulatory Administration. You will manage correspondence, schedules, meeting logistics, and travel arrangements with a focus on confidentiality and accuracy.

The role requires strong Microsoft Office skills, the ability to multitask in a fast-paced health system, and professional communication. Requires 3–4 years of experience in a complex office environment; High School/GED minimum.

Qualifications

• 3–4 years experience in a complex office environment.
• Typing 60+ wpm.
• Proficiency in Microsoft Office applications.
• Strong confidentiality and discretion.

Responsibilities

• Manage correspondence, scheduling of appointments, and organize meetings.
• Maintain accurate records and calendars; coordinate travel arrangements.
• Prepare reports and presentations; assist with office supplies and equipment.
• Handle inquiries and act as first line communication for the department.

Skills

Time management

Organizational skills

Communication skills

Confidentiality

Education

High School Diploma or GED

Associate's Degree (office procedures)

Tools

Microsoft Office

Word

Excel

PowerPoint

Publisher

Nuance

Internet

Job description

Facility:

Dayton Children's - Main Campus Department:

Surgery Administration Schedule:

Full time Hours:

40

Job Details:

The administrative assistant will play a crucial role in providing administrative support to senior leaders by ensuring smooth operations within the organization. Great attention to detail, excellent communication skills, and ability to multitask is essential. The administrative assistant will be responsible for managing correspondence, scheduling appointments, organizing meetings, and maintaining accurate records. The AA will be expected to handle inquiries, manage calendars, and coordinate travel arrangements. Additionally, the AA will assist in preparing reports and presentations, as well as maintaining office supplies and equipment. The AA must have strong administrative skills, including proficiency in Microsoft Office applications. The AA should also possess excellent time management and organizational skills, as well as the ability to prioritize tasks effectively, exceptional communication skills, both written and verbal. Must be able to maintain confidentiality and performs effectively with individuals at all levels.

Department Specific Job Details:

Works independently with minimal supervision performing a variety of administrative, secretarial/ clerical duties for Administration office staff, as well as others within and outside of Dayton Children’s. Adheres to confidentiality guidelines, is sensitive to customer service/patient experience issues and collaborates interdepartmentally with the Executive Office, and Dayton Children’s departments/divisions. Ability to work in a fast paced environment demonstrating flexibility. Positively represents Ambulatory Administration and Dayton Children’s as first line communicator for the department and for all internal/external customers.

Hours:

M-F 8 Hour days, no weekends.

REQUIRED:

High School/GED. 3-4 Years experience within a complex office environment. Typing 60+ wpm, Word Processing, Medical/Non-Medical Language.

PREFERRED:

Associate's Degree - specializing in office procedures, computers, and general courses. Proficient in Word, Excel, PowerPoint, Publisher, Nuance, Internet.