ADMINISTRATIVE ASSISTANT I

NORDAM; Tulsa (OK); On-site; USD 38,000 - 46,000; Full time

Job summary

NORDAM in Tulsa, OK is seeking an administrative/clerical professional to perform a wide range of routine tasks across finance, purchasing, or human resources. You will compile data, generate reports, maintain filing systems, and prepare routine correspondence with accuracy and speed.

Ideal candidates have a high school diploma, 2–4 years clerical experience, and strong skills in Word, Excel, and PowerPoint, plus the ability to pass a basic computer assessment test.

Qualifications

• Minimum High School or GED.
• Three to six months of college preferred.
• 2-4 years clerical experience.
• Proficient in Microsoft Word, Excel and PowerPoint.
• Passing a basic computer assessment test.

Responsibilities

• Plan and accomplish routine administrative tasks across finance, purchasing, or human resources.
• Compile records, generate reports, and prepare tables, charts and correspondence.
• Set up and maintain filing systems; gather information and reconcile discrepancies.
• Prepare routine reports and routine correspondence.

Skills

Communicates effectively

Microsoft Word

Excel

PowerPoint

Basic computer assessment test

Education

High School Diploma or GED

3–6 months of college

Job description

Job Summary

Applies thorough knowledge of basic office processes and basic understanding of administrative concepts, practices and procedures related to performing a wide variety of routine administrative/clerical tasks in such functional areas as finance, purchasing, or human resources or for a specific project, business or technical unit.

Essential Functions & Key Responsibilities

• Plans and accomplishes a complete range of assignments and tasks that are generally routine to moderately complex performing a variety of routine administrative/clerical tasks in such functional areas as finance, purchasing, or human resources or for a specific project, business, or technical unit.
• Compiles records, tracks and verifies accuracy of data and uses computer to generate reports, tables, graphs and correspondence. Operates word processor or personal computer equipment to generate tables, charts, memorandums, reports, and other material requiring speed and accuracy.
• Sets up and maintains alphabetical, numerical, and subject filing systems. Gathers information from multiple sources and reconciles report discrepancies. May design processes to enhance work flow.
• Gathers information, prepares routine reports, and composes routine correspondence. Typically requires basic knowledge of company policies and practices and good computer skills.

Performs other duties as required. These duties may include assignments in job classifications and departments other than the primary assignment.

Minimum Qualifications

Education Requirements

Minimum High School or GED.

Preferred Other. Three (3) to six (6) months of college.

If applicable, a combination of experience and training may be substituted for the education requirement.

Experience Requirements

2-4 year(s) Clerical experience.

Skills and Competencies

• Communicates effectively in both written and verbal form using electronic media, telephone and direct contact with internal and external personnel.
• Operates standard office equipment and demonstrates competence in the use of standard software applications such as Microsoft Word, Excel and Power Point.
• Requires passing a basic computer assessment test.

Physical Requirements

Must be able to work in excess of eight (8) hours per day and five (5) days per week, if required. Additionally, those who work at NORDAM Repair Division must be able to ascend and descend stairs.

Demand - Frequency

• Walk - Frequent
• Use hands to handle or feel or manipulate - Frequent
• Reach with hands and arms - Frequent
• Stoop, kneel, crouch, or crawl - Occasional
• Talk and hear - Frequent
• Use close vision, depth perception, and ability to adjust - Constant
• Travel between facilities (drive) - Occasional
• Stand - Frequent
• Climb Stairs - Occasional

Weight - Frequency

50 pounds - Occasional

Work Environment

While performing the duties of this job, the Stakeholder is occasionally exposed to moving mechanical parts, fumes or airborne particles, toxic or caustic chemicals, and outside weather conditions. The noise level in the work environment is usually moderate.

Supervision

• Works with regular supervision.
• Follows standard written or oral instructions.
• May need additional assistance for more complex tasks.
• Tasks require the use of experience and skill to apply standard solutions or select an appropriate policy to follow.

EEO Statement

The NORDAM Group LLC is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity or expression, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.