IT VENDOR MANAGEMENT ADMINISTRATOR

NORDAM; Tulsa (OK); On-site; USD 60,000 - 90,000; Full time

Job summary

NORDAM is seeking an IT Vendor Management Administrator to support the IT organization by managing vendor relationships, overseeing contract lifecycles, and ensuring policy compliance. You will coordinate procurement activities, track performance, renewals, and serve as a liaison between IT leadership and vendors.

In addition to contract work, you will provide administrative support to IT leaders, schedule meetings, prepare presentations, and maintain orderly processes for day-to-day operations

Qualifications

• Minimum 4 Year / Bachelors Degree in Business Administration or related studies.
• 2-4+ years related experience and/or training.
• Proficiency in Microsoft Word, Excel and PowerPoint.

Responsibilities

• Manage vendor relationships and provide IT leadership with contract lifecycle oversight.
• Coordinate procurement activities and track contract performance.
• Maintain IT contract repository and ensure documents are current and properly stored.
• Support vendor onboarding, compliance and security policy adherence.
• Prepare reports on vendor performance, contract status and cost analysis for leadership.
• Provide executive support including scheduling, calendar management and coordination of meetings.

Skills

Communication

Presentation skills

Office software

Organization

Multitasking

Contract administration

IT terminology

Vendor relations

Financial record keeping

Calendar management

Customer service

Education

Bachelors degree in Business Administration or related field

Tools

Microsoft Word

Excel

PowerPoint

Job description

IT VENDOR MANAGEMENT ADMINISTRATOR

Job Summary

Supports the Information Technology organization by managing vendor relationships, overseeing contract lifecycles while ensuring compliance with company policies and procedures. Responsible for coordinating procurement activities, tracking contract performance, facilitating renewals, and serving as liaison between I.T. leadership and vendors. Also provides administrative support to I.T. leaders, to include scheduling, communication coordination, meeting preparation, and operational follow-up. Plays vital role in maintaining organized processes, supporting strategic initiatives, and ensuring efficient day-to-day operations within the I.T. department.

Essential Functions & Key Responsibilities

• Serves as vendor relationship administrator as well as providing administrative support for the I.T. organization. Participates in a broad range of vendor relationship management duties and office administration assignments involving other Company executives and executive assistants. Exercises independent discretion and judgment to determine items that require personal attention from leadership, and which can be delegated to others or done personally.
• Coordinates the full lifecycle of I.T. vendor contracts, including intake, review, routing, approval, renewal tracking, and document management.
• Maintains the I.T. contract repository and ensure all agreements, amendments, and supporting documents are accurate, current, and properly stored.
• Supports I.T. procurement activities by gathering requirements, preparing purchase requests, monitoring vendor performance, and assisting with budget alignment.
• Acts as primary point of contact between I.T. leadership, internal stakeholders, and external vendors to facilitate communication, issue resolution, and service delivery expectations; monitor contract deadlines, renewal dates, and service-level commitments; provide timely reminders and recommendations to I.T. leadership.
• Assists with vendor onboarding and compliance requirements, ensuring vendors meet company standards and security policies.
• Prepares reports and summaries related to vendor performance, contract status, cost analysis, and operational trends for I.T. leadership; prepares routine and special contract status reports for management, as needed. Drive vendor performance management process via drafting new evaluations, executing annual scorecards and identifying critical vendors.
• Interprets simple to moderately complex contractual documents and advises all concerned departments of contractual rights and obligations; maintains contract status and identifies problems and suggests resolutions to management.
• Reviews correspondence concerning customers and responds as needed; receives and interprets changes to current contracts requested by customer; researches and provides management with information relative to suggested response.
• Provides comprehensive administrative and operational support to executive leadership across domestic and international business activities as well as providing routine administrative support to I.T. leaders, including scheduling meetings, coordinating calendars, preparing presentations, and supporting departmental planning activities.
• Manages departmental credit card transactions, including processing payments, tracking expenses, reconciling monthly statements, and ensuring compliance with company purchasing policies.
• Organize, track, and follow-up on action items, ensuring smooth daily operations and alignment across I.T. leadership priorities.
• Authorized signatory management, ensuring appropriate authorization and usage of signatures and corporate seal.
• Supports departmental
  initiatives, projects, and communications, ensuring consistency and timely
  execution.

Performs other duties as required. These duties may include assignments in job classifications and departments other than the primary assignment.

Minimum Qualifications

Education Requirements

Minimum 4 Year / Bachelors Degree. Business Administration or other related studies.

If applicable, a combination of experience and training may be substituted for the education requirement.

Experience Requirements

2 - 4 or more year(s) Related experience and/or training

Skills and Competencies

• Communicates effectively using electronic media and in written and verbal forms
• Makes telephone and direct personal contact with internal and external personnel and makes formal presentations to small or large groups
• Operates standard office equipment and demonstrates competence in the use of standard software applications such as Microsoft Word, Excel and Power Point
• Strong organizational, timemanagement skills; attention to detail, accuracy in documentation, analytical and problem-solving skills
• Ability to manage multiple projects, deadlines, and vendor relationships simultaneously
• Knowledge of contract administration, procurement processes, and basic IT terminology
• Excellent written and verbal communication skills
• Ability to build and maintain positive relationships with vendors and internal stakeholders
• Ability to interpret contract terms, pricing, and service-level commitments; skilled at tracking expenses, reconciling statements, and maintaining financial records
• Professional discretion with confidential information
• Calendar management, meeting coordination, and executive support capabilities
• Customer service mindset and responsiveness

Physical Requirements

Must be able to work in excess of eight (8) hours per day and five (5) days per week, if required. Additionally, those who work at NORDAM Repair Division must be able to ascend and descend stairs.

Demand - Frequency

• Walk - Frequent
• Use hands to handle or feel or manipulate - Frequent
• Reach with hands and arms - Frequent
• Stoop, kneel, crouch, or crawl - Occasional
• Talk and hear - Frequent
• Use close vision, depth perception, and ability to adjust - Constant
• Travel between facilities (drive) - Occasional
• Stand - Occasional
• Climb Stairs - Occasional

Weight - Frequency

25 pounds - Occasional

Work Environment

While performing the duties of this job, the Stakeholder is occasionally exposed to moving mechanical parts, fumes or airborne particles, toxic or caustic chemicals, and outside weather conditions. The noise level in the work environment is usually moderate.

Supervision

• Works under general supervision and independently
• Good judgment, completeness and accuracy are expected

EEO Statement

The NORDAM Group LLC is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity or expression, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.