Administrative Assistant I

Weitz; Oklahoma; On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Competitive Pay

Comprehensive Benefits Package

Employer-Paid Disability

Employer-Paid Life Insurance

Generous Paid Time Off

401K with Company Match

Tuition Reimbursement

Parental Leave

Wellness Program

Job summary

EPI Power, LLC, a subsidiary of The Weitz Company, is seeking an Administrative Assistant I to support the leadership team and keep the business unit organized in Council Hill, OK. The role requires dedication to delivering high-quality administrative support across departments, with a focus on accuracy, confidentiality, and timely communication.

The ideal candidate will manage scheduling, reports, travel, and office operations while maintaining positive, professional relationships with

Qualifications

• 3+ years experience in an administrative assistant or equivalent
• Extremely organized with ability to multi-task
• Excellent written and verbal communication; professional and discreet

Responsibilities

• Provide clerical and administrative support to various departments as requested.
• Prepare reports, memoranda, letters of confidential nature, and routine correspondence.
• Coordinate and organize company events, meetings, travel, conferences, and department activities.
• Order and maintain office, break room, and express mail supplies.
• Code invoices to correct cost codes; assist billing and payroll support.
• Ensure prompt scheduling of office equipment maintenance.
• Set up and maintain filing system for easy information retrieval.

Skills

Highly organized

Interpersonal skills

Professionalism

Proactive environment anticipation

Written and verbal communication

Timely quality work

Confidentiality

Tools

MS Office (Word, Excel, PowerPoint, Outlook)

Job description

Are you an administrative professional looking to join an organization with a collaborative, supportive, and team-oriented culture? EPI Power is hiring an Administrative Assistant I to provide support to members of the EPI leadership team. The Administrative Assistant I plays a crucial role in keeping the business unit organized and running smoothly. This role will work out of Council Hill, OK. If you take pride in providing an excellent level of support to an organization and company leaders, this could be a great fit for you!

This role requires the ability to work 6 days per week, Monday - Saturday.

EPI Power, LLC ("EPI") is a licensed electrical contractor and subsidiary of The Weitz Company that specializes in data centers. Our mission is to safely deliver industry-leading electrical construction solutions on a fast-track basis. We believe our employees to be our most valuable asset, and we are committed to growing a diverse and inclusive culture that inspires, motivates, and continuously improves.

What You’ll Do:

• Provide clerical and administrative support to various departments as requested.
• Prepare special reports, memoranda,letters of confidential nature, and routine correspondence on behalf of the business.
• Assist in coordination and organization of company events such as meetings, travel, conferences, and department activities.
• Responsible for ordering and storing office, break room, and express mail service supplies as requested or as needed.
• Code invoices to the correct cost code.
• Billing and payroll support.
• Ensure the prompt scheduling of office equipment maintenance.
• Set up and maintain a filing system that ensures easy and efficient retrieval of information.

What We’re Looking For:

• Experience:
  • 3+ years of experience working in an administrative assistant equivalent role
• Skills:
  • Extremely organized and comfortable multi-tasking
  • Positive attitude and excellent interpersonal skills
  • High level of professionalism and tact
  • Ability to proactively anticipate needs
  • Excellent written and verbal communication skills
  • Desire to provide quality work in a timely manner
  • High level of confidentiality
• Technology:
  • Strong experience with Microsoft Office including Word, Excel, PowerPoint, and Outlook
  • Ability to learn specific job-related software upon hire

What We Offer:

• Competitive Pay
• Rewarding Bonus Program
• Comprehensive Benefits Package with Tax-Advantaged HSA and FSA offerings
• Employer-Paid Short- and Long-Term Disability Programs
• Employer-Paid Life Insurance
• Generous Paid Time Off Provisions
• 401K Retirement Savings Plan with Company Match
• Tuition Reimbursement
• Fully Paid Parental Leave
• Voluntary Products Including: Critical Illness Insurance and Accident Insurance
• Corporate Wellness Program with Wellness Time Off and Rewards

Visa sponsorship is not available for this position at this time.

The Company does not accept unsolicited resumes from search firms or agencies. Any resume submitted to any employee of the Company without a prior written search agreement will be considered unsolicited and the property of the Company. Please, no phone calls or emails.

The Weitz Company, LLC (and its U.S.-basedsubsidiaries and affiliates) recognizes the value of and is committed to hiring and retaining a diverse and inclusive workforce.We are an Equal Opportunity Employer and follow applicable affirmative action guidelines and policies. All qualified applicantswill receive consideration for employment (including minorities, females, veterans, and individuals with disabilities, regardless of sexual orientation, gender identity, or other protected categories in accordance with applicablestate and federal laws). The Company is a drug and alcohol-free workplace and background checks are required if applicable. Click here to review our Privacy Notice.