Administrative Assistant I

okgov; Oklahoma; On-site; USD 30,648 - 37,459; Full time

Benefits offered by this job

Health coverage

Retirement plan with company match

Paid time off

Job summary

Central Oklahoma Juvenile Center in Tecumseh, Oklahoma, is seeking an Administrative Assistant I to support program areas. The role requires modern office methods and the ability to handle confidential work.

The position involves training staff, coordinating projects, handling correspondence, maintaining complex files, and performing fiscal duties such as invoices and requisitions. A focus is on discretion and the ability to work with internal and external customers.

Qualifications

• Four years of technical clerical office work or equivalent combination of education and experience.

Responsibilities

• Train other staff.
• Assign projects to staff and develop special procedures.
• Initiate correspondence requiring knowledge of agency or program procedures.
• Develop and maintain confidential or complex files.
• Interpret and advise internal and external customers on departmental or program rules and regulations.
• Prepare invoices, payments of claims, requisitions, purchase orders and other fiscal duties.
• Supervise subordinate staff.
• Represent agency or program area at meetings, conferences, or civic organizations.
• Coordinate activities with internal and external customers.
• Establish educational and/or training programs.
• Interview callers, arrange appointments, and handle office details.
• Enter and retrieve information using a personal computer or other data processing equipment; review coded and uncoded source documents and make routine corrections.

Skills

Technical clerical experience

Confidential information handling

Office software proficiency

Job description

Job Description

Administrative Assistant I supporting program areas at Central Oklahoma Juvenile Center in Tecumseh, Oklahoma. The role requires modern office methods and the ability to handle confidential work.

Key Responsibilities

• Train other staff.
• Assign projects to staff and develop special procedures.
• Initiate correspondence requiring knowledge of agency or program procedures.
• Develop and maintain confidential or complex files.
• Interpret and advise internal and external customers on departmental or program rules and regulations.
• Prepare invoices, payments of claims, requisitions, purchase orders and other fiscal duties.
• Supervise subordinate staff.
• Represent agency or program area at meetings, conferences, or civic organizations.
• Coordinate activities with internal and external customers.
• Establish educational and/or training programs.
• Interview callers, arrange appointments, and handle office details.
• Enter and retrieve information using a personal computer or other data processing equipment; review coded and uncoded source documents and make routine corrections.

Other Duties

• Demonstrate knowledge of the agency's mission, vision, values, standards, policies and procedures, confidentiality standards, and code of ethical behavior.
• Multi‑task and adapt to demanding and changing timelines.
• Maintain a high degree of discretion, integrity, and sensitivity to confidentiality and privacy.
• Work effectively in a team, building strong relationships at all levels of staff and collaborating, communicating, respecting, and assisting peers.

Minimum Qualifications

• Four years of technical clerical office work or equivalent combination of education and experience.

Special Requirements

• Willingness to fulfill any job‑related travel normally associated with this position.
• Valid Oklahoma driver’s license for operating state‑owned vehicles.
• Pass OSBI and FBI background checks.
• Periodic 12‑month trial period.
• Position is safety sensitive as defined by 63 O.S. § 427.8.

Compensation and Benefits

• Annual salary: $34,054.
• Generous state paid benefit allowance to help cover insurance premiums.
• Comprehensive health coverage with no pre‑existing condition exclusions.
• Flexible spending accounts for health and dependent care expenses.
• Retirement savings plan with company match.
• 15 days of vacation and 15 days of sick leave in the first year for full‑time employees.
• 11 paid holidays per year.
• Employee assistance program.