Administrative Assistant I

State of Oklahoma; Kansas; On-site; USD 28,946 - 39,111; Full time

Benefits offered by this job

Health benefits

Paid vacation and sick leave

Holiday leave

Employee assistance program

Training opportunities

Job summary

The Office of Juvenile Affairs (OJA) seeks an Administrative Assistant for the Central Oklahoma Juvenile Center in Tecumseh, OK. The role emphasizes modern office methods, handling confidential work, and supporting administrative operations in a team setting.

Responsibilities include training staff, processing invoices and payments, and maintaining complex files while advising internal and external customers on rules and policies. A focus on discretion and accuracy is essential.

Qualifications

• Four years of technical clerical office work or an equivalent combination of education and experience.
• Experience with confidential records management.
• Ability to manage multiple tasks and meet deadlines.
• Knowledge of agency procedures and policies.
• Ability to train other staff.

Responsibilities

• Train other staff.
• Assign projects to staff as needed; develop and implement special procedures.
• Initiate correspondence requiring knowledge of agency or program procedures and policies.
• Develop and maintain confidential or complex files.
• Interpret and advise internal and external customers on departmental or program rules, regulations, and laws.
• Prepare invoices and payments of claims, requisitions, purchase orders and other fiscal duties.
• May supervise subordinate staff.
• Represent agency, supervising official, or program area at meetings, conferences, or civic organizations.
• Coordinate activities with internal and external customers.
• May establish educational and/or training programs.
• Interview callers, arrange appointments, and handle office details.
• Enter and retrieve information using a personal computer or other data processing equipment; review coded and uncoded source documents; review data and make routine corrections.

Skills

Confidentiality

Office administration

Data entry

Communication skills

Education

Four years of technical clerical office work or equivalent

Tools

Microsoft Office

Data processing systems

Job description

Job Description

The Office of Juvenile Affairs (OJA) is searching for an Administrative Assistant to join our team at the Central Oklahoma Juvenile Center in Tecumseh, Oklahoma. This position requires knowledge of modern office methods and procedures and the ability to handle confidential work. We encourage those with administrative support and technical clerical experience to apply.

Key Responsibilities

• Train other staff.
• Assign projects to staff as needed; develop and implement special procedures.
• Initiate correspondence requiring knowledge of agency or program procedures and policies.
• Develop and maintain confidential or complex files.
• Interpret and advise internal and external customers on departmental or program rules, regulations, and laws.
• Prepare invoices and payments of claims, requisitions, purchase orders and other fiscal duties.
• May supervise subordinate staff.
• Represent agency, supervising official, or program area at meetings, conferences, or civic organizations.
• Coordinate activities with internal and external customers.
• May establish educational and/or training programs.
• Interview callers, arrange appointments, and handle office details.
• Enter and retrieve information using a personal computer or other data processing equipment; review coded and uncoded source documents; review data and make routine corrections.

Other Duties

• Demonstrate knowledge of and support mission, vision, value statements, standards, policies and procedures, confidentiality standards, and the code of ethical behavior.
• Ability to multi‑task and adapt to demanding and changing timelines.
• Maintain a high degree of discretion, integrity, and sensitivity to confidentiality and privacy.
• Work effectively in a team environment while building strong relationships with all levels of staff and collaborating, communicating, respecting, and assisting peers.

Compensation

Annual Salary: $34,054

Minimum Qualifications

Education and experience requirements at this level consist of four years of technical clerical office work; or an equivalent combination of education and experience.

Special Requirements

• Must be willing to fulfill any job‑related travel normally associated with this position and possess a valid Oklahoma driver’s license for operating state‑owned vehicles.
• Must be able to pass OSBI and FBI background checks.
• A trial period of 12 months will be required.

Safety Sensitive

This position is safety sensitive as defined by 63 O.S. 427.8.

Benefits

• Generous state‑paid benefit allowance to help cover insurance premiums.
• Comprehensive health coverage: a wide choice of health insurance plans with no pre‑existing condition exclusions.
• Flexible spending accounts for healthcare and dependent care expenses.
• Retirement savings plan with a generous company match.
• 15 days of vacation and 15 days of sick leave in the first year for full‑time employees.
• 11 paid holidays per year.
• Employee assistance program.
• Longevity bonuses for years of dedicated service.
• Training opportunities: continuous learning and development for CEU requirements.

Equal Opportunity Employment

The State of Oklahoma is an equal‑opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability. Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.