Administrative Assistant I

NMSU; Northern (KY); Hybrid; USD 48,224,000 - 52,349,000; Full time

Job summary

Dona Ana Community College in Doña Ana County is seeking an Administrative Assistant I to support the Student Development Unit. The position involves handling mail, answering phones, greeting visitors, and providing information to staff and vendors.

The role is a full-time, non-exempt appointment with a standard schedule (M-F, 8-5) and a target hourly rate of $16.83. A high school diploma is required, and strong organizational and computer skills are essential.

Qualifications

• High school diploma or higher required.
• Experience in office administration preferred.
• Strong communication and organizational skills.

Responsibilities

• Prepare and distribute incoming and outgoing mail.
• Answer telephones, take messages, and route calls appropriately.
• Provide information to internal staff and external vendors.
• Greet visitors and direct them to the appropriate person or department.
• Receive, respond to, and resolve requests in a timely manner.
• Establish and maintain organized filing systems.
• Purchase office supplies and monitor inventory levels.
• Retrieve documents and produce copies as requested.
• Maintain records of business transactions and meetings.

Skills

MS Word

MS Excel

MS PowerPoint

Education

High School diploma or higher

Tools

MS Office

Job description

Department Contact:McKenna Garcia, 575-527-7550, [e-mail]

Internal or External Search:External - Open to all applicants

Advertising Summary:DACC, a responsive, accessible, comprehensive, learning-centered community college that provides education opportunities to a diverse community of learners is inviting candidates to apply for the following vacant position:

Position Details

PositionTitle: Administrative Assistant I

College/Division: DACC Dona Ana CC

Department: 941500-DACC STUDENT DEVELOPMENT UNIT

Location:Doña Ana Community College

Offsite Location (if applicable):

Target Hourly/Salary Rate: $16.83

Appointment Full-time Equivalency: 1.0

FLSA Status:Non-Exempt

Bargaining Unit Announcement:This is a bargaining unit position with American Federation of State, County & Municipal Employees (AFSCME).

Contingent Upon Funding:Not Applicable

Standard Work Schedule:Standard (M-F, 8-5)

If Not a Standard Work Schedule:

Job Duties and Responsibilities

• Prepare and distribute incoming and outgoing mail
• Answer telephones, take messages, and route calls appropriately
• Provide accurate and reliable information to internal staff and external vendors
• Greet visitors and direct them to the appropriate person or department
• Receive, respond to, and resolve requests in a timely manner
• Establish and maintain organized filing systems
• Purchase office supplies and monitor inventory levels
• Retrieve documents and produce copies as requested
• Provide, receive, and process business and departmental forms in compliance with established policies, procedures, and protocols
• Maintain accurate records of business transactions and official meetings, both electronically and on paper, to ensure proper tracking of all position-related activity
• Serve as the primary point of contact for the department, professionally communicating with relevant constituencies both orally and in writing on a daily basis
• Effectively use personal computers, printers, scanners, and copiers; proficient in MS Office applications including Word, Excel, and PowerPoint
• Provide additional administrative support across departments as needed, prepare travel documentation as well as assisting with the hiring process of new student aides

Qualifications

Required Education and Experience

High School diploma or higher degree.

Working Conditions and Physical Effort

Environment:Work is normally performed in a typical interior/office work environment.

Physical Effort:No or very limited physical effort required.

Lifting Requirements:Requires handling of average-weight objects up to 10 pounds or some standing or walking.

Risk:No or very limited exposure to physical risk.