Administrative Assistant I

Talentify; Modesto (CA); On-site; USD 30,000 - 41,000; Full time

Job summary

Talentify in Modesto, CA is seeking a detail-oriented Contracts and Bid Coordinator for an on-site, approximately six-month assignment. You will support contract administration, bid management, account setup, pricing implementation, and customer service within a fast-paced sales operations environment.

Responsibilities include processing contracts, managing bids from initiation to execution, handling pricing updates, and ensuring data integrity across systems.

Qualifications

• Prior experience in contract administration, bid coordination, or sales support.
• Excellent organizational and time-management skills.
• Strong verbal and written communication abilities.
• Proficiency in Microsoft Excel and general data entry.

Responsibilities

• Assist with contract administration and documentation.
• Support bid management processes from initiation through execution.
• Provide direct customer support related to contracts and pricing.
• Perform account setup and maintain accurate customer records.
• Implement pricing updates and ensure accuracy across systems.
• Manage order processing and related administrative tasks.
• Complete data entry with a high level of accuracy and attention to detail.
• Collaborate with internal departments to ensure timely contract execution.

Skills

Contract administration

Bid coordination

Sales support

Customer service

Time management

Tools

Excel

Job description

Job Title: Contracts and Bid Coordinator (On-Site)

Location: Modesto, CA (100% On-Site)

Schedule: Monday - Friday, 8:00 AM - 5:00 PM

Contract Duration: Approximately 6 months (1,048 total hours)

Travel: None required

Job Summary

A leading foodservice distribution company is seeking a detail-oriented and customer-focused Contracts and Bid Coordinator to support their Contracts and Bid Specialists team. This role provides essential administrative support for contract administration, bid management, account setup, pricing implementation, and customer service functions within a fast-paced sales operations environment.

Key Responsibilities

• Assist with contract administration and documentation
• Support bid management processes from initiation through execution
• Provide direct customer support related to contracts and pricing
• Perform account setup and maintain accurate customer records
• Implement pricing updates and ensure accuracy across systems
• Manage order processing and related administrative tasks
• Complete data entry with a high level of accuracy and attention to detail
• Collaborate with internal departments to ensure timely contract execution
• Support business development initiatives as assigned

Required Qualifications

• Prior experience in contract administration, bid coordination, or sales support
• Strong organizational and time-management skills
• Excellent verbal and written communication abilities
• Proficiency in Microsoft Excel and general data entry
• Ability to work independently and manage multiple priorities
• Strong customer service orientation

Preferred Qualifications

• Experience in a distribution, foodservice, or related industry
• Familiarity with order management or pricing systems
• Previous administrative or clerical experience in a corporate setting

About the Role

This position offers the opportunity to work on-site with a well-established company within the foodservice distribution industry. The Contracts and Bid Coordinator will play a key role in supporting sales operations, ensuring accurate contract execution, and delivering excellent service to internal and external stakeholders. The interview process consists of two rounds conducted via Microsoft Teams. Compensation is competitive and will be discussed during the interview process.