Administrative Assistant I

Plains Midstream Canada (PMC); Midland (TX); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Competitive pay

Benefits package

Equal Opportunity Employer

Job summary

Plains Midstream Canada (PMC) is seeking an Administrative Assistant to support the operations group in Midland, Texas. The role involves handling a broad range of clerical duties to maximize the Managers' productivity in a fast-paced, collaborative environment.

The ideal candidate will have strong MS Office skills, time management, and the ability to work under pressure, with a focus on accuracy and attention to detail.

Qualifications

• High School Diploma or equivalent.
• At least two years of administrative assistant or equivalent office experience.
• Proficiency in Word, Excel, PowerPoint and Outlook, with emphasis on Excel.
• Strong analytical, organizational, and communication skills.

Responsibilities

• Prepare and file reports for the office and corporate, including budget and volume reports.
• Order equipment and supplies to support office and operational needs.
• Receive and process all incoming and outgoing correspondence.
• Code and process invoices through the bill-paying system.
• Maintain filing systems for correspondence, reporting and inspections.

Skills

MS Office

Excel Proficiency

Organizational Skills

Analytical Ability

Communication Skills

Interpersonal Skills

Education

High School Diploma

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

Job Type: Regular Plains is an industry-leading transportation and midstream provider specializing in transportation, storage, processing and marketing solutions for crude oil. We own an extensive network of pipeline transportation, terminalling, storage and gathering assets in key oil producing basins and transportation corridors and at major market hubs in the United States and Canada. The company is headquartered in Houston, Texas. We’re on the lookout for passionate self-starters who thrive in fast‑moving, collaborative, and innovative environments. This position is responsible for providing a broad range of administrative and clerical support to the operations group. The ideal candidate should possess a diverse set of skills, demonstrating flexibility and the ability to work effectively under pressure. The role requires handling routine matters with limited supervision to help maximize the Managers' productivity.

Responsibilities Prepare and file various reports generated within the office, including budget forecasting, daily and weekly volume reports, overtime reports, and other reports or correspondence as required by the Corporate Office, Managers, and Supervisors. Order equipment and supplies as needed to support office and operational needs. Receive and process all incoming and outgoing correspondence for the office. Code and process invoices through the company's bill-paying system. Organize and maintain filing systems for correspondence, reporting, and inspections. Maintain handbooks and procedures related to safety and regulations and assist the Manager in ensuring compliance. Ensure accurate completion and reporting of timesheets in accordance with company policy. Serve as receptionist when required, handling and routing incoming telephone calls appropriately. Schedule employee training sessions and assist with travel arrangements for employees. Perform tasks to maintain the appearance of the company’s building, facilities, and equipment, ensuring they are neat and orderly. Provide assistance with any other tasks as assigned.

Requirements High School Diploma or equivalent. At least two years of experience as an administrative assistant or equivalent office experience. Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook, with a particular emphasis on Excel. Strong analytical abilities, capable of making independent decisions and judgments, and exercising initiative with accuracy and attention to detail. Ability to effectively interact with internal personnel as well as vendors and customers. Strong organizational and multi-tasking skills, with a proven ability to prioritize tasks and meet deadlines. Work is performed in an office environment with minimal physical requirements.

Qualifications Valid driver’s license with a clean driving record. Cleared criminal background and satisfactory reference checks. Compliance with the company’s drug and alcohol policy, including pre-employment testing. This position is not eligible for employment-based visa sponsorship. Applicants must be authorized to work in the United States for the duration of their employment.

At Plains, our employees are our most valuable asset. Hard work is rewarded with competitive compensation and a top-tier benefits program designed to keep our employees safe, healthy and happy. We work hard to deliver the best results to our stakeholders, and we also respect our employees' need for personal and family time, which is reflected in our benefits program. We are proud to be an Equal Opportunity Employer. We are committed to providing employment opportunities to all qualified individuals, without regard to age, race, color, national or ethnic origin, religion, sex, sexual orientation, gender identity or expression, veteran status, genetic information, disability, or any other characteristic protected by federal, state, or local law. Applicants with disabilities can request accessible formats, communication supports, or other accessibility assistance by contacting [e-mail].

Salary details estimated by job boards such as Indeed, Glassdoor, and LinkedIn do not represent Plains' compensation structure.

At Plains, our vision is to become the premier crude oil and marketing company in the United States and Canada by providing the utmost in value-added services to our customers, and in doing so, delivering superior returns to our stakeholders. Our people are analytical, connected, creative, entrepreneurial and passionate about everything they do. We rely on our Core Values and beliefs to inspire and guide our team.

These values include:

• Safety and Environmental Stewardship: We conduct our business in a manner that is safe for our employees, business partners, communities and the environment.
• Ownership and Accountability: We take ownership of our actions and are accountable to each other and our stakeholders, including the communities where we live and work.
• Respect, Fairness, and Inclusion: We treat each other with respect and fairness, and are committed to an inclusive workplace.
• Ethics and Integrity: We do the right thing, obey the law and act with the highest levels of honesty, ethics and integrity.
• Teamwork: We foster a collaborative environment and work together to achieve our goals.
• Entrepreneurship and Innovation: We are a nimble team that develops and implements creative solutions that deliver value for our stakeholders and drive continuous improvement.