Administrative Assistant I

plains; Midland (TX); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Competitive compensation

Top-tier benefits program

Equal Opportunity Employer

Job summary

Plains, headquartered in Houston, Texas, is seeking an administrative assistant to provide broad support to the operations group in an office environment.

The role requires handling routine matters with limited supervision, strong organizational skills, and the ability to manage multiple tasks while meeting deadlines. Proficiency in Word, Excel, PowerPoint, and Outlook is essential, with Excel emphasized.

Qualifications

• High School Diploma or equivalent is required.
• At least two years of administrative experience is preferred.
• Proficiency in Word, Excel, PowerPoint and Outlook is required, with emphasis on Excel.
• Strong analytical abilities and attention to detail are essential.
• Ability to interact effectively with internal staff, vendors and customers.
• Excellent organizational and multi-tasking skills; ability to meet deadlines.

Responsibilities

• Prepare and file various reports generated within the office, including budget forecasting, daily and weekly volume reports, overtime reports, and other reports or correspondence as required by the Corporate Office, Managers, and Supervisors.
• Order equipment and supplies as needed to support office and operational needs.
• Receive and process all incoming and outgoing correspondence for the office.
• Code and process invoices through the company's bill-paying system.
• Organize and maintain filing systems for correspondence, reporting, and inspections.
• Maintain handbooks and procedures related to safety and regulations and assist the Manager in ensuring compliance.
• Ensure accurate completion and reporting of timesheets in accordance with company policy.
• Serve as receptionist when required, handling and routing incoming telephone calls appropriately.
• Schedule employee training sessions and assist with travel arrangements for employees.
• Perform tasks to maintain the appearance of the company's building, facilities, and equipment, ensuring they are neat and orderly.
• Provide assistance with any other tasks as assigned.

Skills

Excel

Microsoft Word

PowerPoint

Outlook

Analytical thinking

Education

High School Diploma or equivalent

Job description

Job Type: Regular

Plains is an industry-leading transportation and midstream provider specializing in transportation, storage, processing and marketing solutions for crude oil. We own an extensive network of pipeline transportation, terminalling, storage and gathering assets in key oil producing basins and transportation corridors and at major market hubs in the United States and Canada. The company is headquartered in Houston, Texas.

We're on the lookout for passionate self-starters who thrive in fast-moving, collaborative, and innovative environments.

This position is responsible for providing a broad range of administrative and clerical support to the operations group. The ideal candidate should possess a diverse set of skills, demonstrating flexibility and the ability to work effectively under pressure. The role requires handling routine matters with limited supervision to help maximize the Managers' productivity.

Responsibilities

• Prepare and file various reports generated within the office, including budget forecasting, daily and weekly volume reports, overtime reports, and other reports or correspondence as required by the Corporate Office, Managers, and Supervisors.
• Order equipment and supplies as needed to support office and operational needs.
• Receive and process all incoming and outgoing correspondence for the office.
• Code and process invoices through the company's bill-paying system.
• Organize and maintain filing systems for correspondence, reporting, and inspections.
• Maintain handbooks and procedures related to safety and regulations and assist the Manager in ensuring compliance.
• Ensure accurate completion and reporting of timesheets in accordance with company policy.
• Serve as receptionist when required, handling and routing incoming telephone calls appropriately.
• Schedule employee training sessions and assist with travel arrangements for employees.
• Perform tasks to maintain the appearance of the company's building, facilities, and equipment, ensuring they are neat and orderly.
• Provide assistance with any other tasks as assigned.

Requirements

• High School Diploma or equivalent.
• At least two years of experience as an administrative assistant or equivalent office experience.
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook, with a particular emphasis on Excel.
• Strong analytical abilities, capable of making independent decisions and judgments, and exercising initiative with accuracy and attention to detail.
• Ability to effectively interact with internal personnel as well as vendors and customers.
• Strong organizational and multi-tasking skills, with a proven ability to prioritize tasks and meet deadlines.
• Work is performed in an office environment with minimal physical requirements.

Qualifications

• Valid driver's license with a clean driving record.
• Cleared criminal background and satisfactory reference checks.
• Compliance with the company's drug and alcohol policy, including pre-employment testing.
• This position is not eligible for employment-based visa sponsorship. Applicants must be authorized to work in the United States for the duration of their employment.

At Plains, our employees are our most valuable asset. Hard work is rewarded with competitive compensation and a top-tier benefits program designed to keep our employees safe, healthy and happy. We work hard to deliver the best results to our stakeholders, and we also respect our employees' need for personal and family time, which is reflected in our benefits program.

We are proud to be an Equal Opportunity Employer. We are committed to providing employment opportunities to all qualified individuals, without regard to age, race, color, national or ethnic origin, religion, sex, sexual orientation, gender identity or expression, veteran status, genetic information, disability, or any other characteristic protected by federal, state, or local law. Applicants with disabilities can request accessible formats, communication supports, or other accessibility assistance by contacting [e-mail].

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