Administrative Assistant I

INTERNATIONAL BANK OF COMMERCE; Laredo (TX); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Medical Plan

Employer Paid Life Insurance

401k

Profit Sharing

Vision

Dental

Tuition Assistance

Sick Leave

Job summary

IBC Bank in Laredo, Texas, is seeking an Administrative Assistant to provide high-level administrative support, conduct research, prepare statistical reports, handle information requests, and schedule meetings for executives in the 320 International Deposit Services department.

This full-time in-office role requires strong English communication, excellent Microsoft Office skills, attention to detail, and the ability to manage multiple tasks and deadlines while delivering reliable clerical

Qualifications

• High School Diploma or GED with at least one year of office experience.
• Strong English verbal and written communication skills.
• Proficient with Microsoft Office and general computer literacy.
• Ability to meet deadlines, manage multiple tasks, and provide quality support.
• Bilingual abilities are preferred.

Responsibilities

• Create, maintain, and enter office data into databases and files.
• Prepare invoices, reports, memos, and correspondence.
• Coordinate office services and assist executives with scheduling and meetings.
• Answer phones, direct calls, and handle routine inquiries.
• Prepare materials for meetings and presentations.
• Support research and preparation of documents for executives.

Skills

English communication

Microsoft Office proficiency

Customer service

Active listening

Critical thinking

Bilingual preferred

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

IBC Bank successes are the result of an aggressive and innovative attitude. The Bank's "We Do More" philosophy reflects its dedication to the growth and success of its employees, customers and communities. IBC bank hires talented, creative and dedicated individuals to help our business succeed. We are a company that values leadership, community engagement and relationship building that leads to a culture of excellence. We are currently seeking to fill positions across all business segments. IBC's focus is to be customer centric and strive to provide excellent customer experience.

Time Type: Full time This is an in-office position. Department: 320 International Deposit Services

Job Summary:

The Administrative Assistant provides high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff.

Job Description:

ESSENTIAL JOB FUNCTIONS

• Create, maintain, and enter information into databases.
• Prepare invoices, reports, memos, letters, and other documents
• Coordinate and direct office services, such as records, departmental account reconciliations, personnel issues, and housekeeping, to aid executives.
• Answer phone calls and direct calls to appropriate parties or take messages.
• Prepare responses to correspondence containing routine inquiries.
• Open, sort, and distribute incoming correspondence, including faxes and email.
• Prepare agendas and make arrangements, such as coordinating catering for luncheons, for committee, board, and other meetings.
• Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees, etc.
• Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions.
• Manage and maintain department and executives' schedules.
• Other duties as assigned

SKILLS

Effective English verbal and written communication skills Computer literate and have working knowledge of Microsoft Office Good customer service, active listening, and critical thinking to actively look for ways to help people Ability to meet performance standards and deadlines Able to concentrate and focus on detail Bilingual is preferred

EDUCATION & KNOWLEDGE

High School Diploma or GED Prior office work experience, minimum of one year.

IBC Bank was founded in 1966 to meet the needs of small businesses in Laredo, Texas. The bank's success is a result of an aggressive and innovative attitude. The Bank's "We Do More" philosophy reflects it's dedication to the growth and success of it's employees, customers and communities. Our commitment to "Do More" for the communities we serve permeates our company from top down. The success of IBC and it's 50 consecutive years of growth and profitability are due to strong leadership, customer centric business philosophy and our motto of "Doing More" in our communities.

Wait there's more! We offer a comprehensive benefits package, based on eligibility, benefits include:

• Medical Plan
• Employer Paid Life Insurance
• Flexible Spending Program
• 401k
• Profit Sharing Program
• Supplemental Benefit Programs such as: Vision, Dental, Disability Tuition Assistance Program Sick Leave Vacation Paid Holidays