Customer Svc Representative II

State-of-Oklahoma; Oklahoma; On-site; USD 30,000 - 37,000; Full time

Benefits offered by this job

Health coverage

Retirement plan

Vacation and sick leave

11 paid holidays

Employee Assistance Program

Job summary

The Office of Juvenile Affairs is seeking a Customer Service Representative at the Central Oklahoma Juvenile Center in Tecumseh, Oklahoma. This role handles telephone communications, assists customers, and supervises youth activity while maintaining confidentiality and accuracy.

You will support daily operations, respond to information requests, manage materials and mail, and coordinate with staff to ensure quality service and compliance with agency policies.

Qualifications

• One year of experience in sales, public contact work, mail handling or general clerical work.
• Plus one additional year of experience in customer service, mail room operations or technical clerical work.
• Knowledge of public contact methods and agency services.

Responsibilities

• Supervises staff providing services to customers and trains team members.
• Responds to requests for informational materials and manages material inventories.
• Prepares notices, reconciles billing discrepancies, and handles mail processing.
• Receives customers and directs requests to appropriate services or staff.
• Maintains records, handles inventory, and supports daily activities.

Skills

Customer service

Public contact

Telephone procedures

Data gathering

Discretion and confidentiality

Job description

Job Posting TitleCustomer Svc Representative IIAgency400 OFFICE OF JUVENILE AFFAIRSSupervisory Organization400 COJC Safety & ControlJob Posting End DateRefer to the date listed at the top of this posting, if available. Continuous if date is blank.Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.Estimated Appointment End Date (Continuous if Blank)Full/Part-TimeFull timeJob TypeRegularCompensationJob DescriptionA Career with PurposeThe Office of Juvenile Affairs (OJA) is searching for a Customer Service Representative to join our team at Central Oklahoma Juvenile Center in Tecumseh, Oklahoma. This position requires knowledge of telephone or communications equipment and the ability to handle confidential work. The Customer Service Representative position is responsible for monitoring and supervision of youth, conducting counts of residents and directing daily activities providing support.Basic PurposePositions in this job family are responsible for establishing contact with both internal and external customers. They provide the customer with the requested information or assistance concerning the services provided by the agency, institution, or unit, or direct this request to those who can provide the service. Responsibilities may include operating various types of telephone or communications equipment, including switchboards, communications consoles and telefax machines; issuing equipment, supplies.Key ResponsibilitiesSupervises employees engaged in providing services and information to all customers, and trains staff.Responds to requests for informational materials; researches and fills requests for those requesting such materials and information; ensures an adequate inventory of materials concerning the service.Prepares notice of statements and sends copies to customers; reconciles discrepancies in billing and issues reminder notices.Maintains inventory or other records; purchases necessary materials; sets up displays; maintains cleanliness of work area; and sells merchandise.Receives customers or visitors; answers telephone calls; secures and provides requested information; provides services; or directs the request to those who can provide the customer with the information or services.Receives requests for information and services and provides such services using advanced technological equipment.Responds to requests concerning the interpretation of agency or program policies and procedures; develops policies and procedures for the operation of daily activities.Prepares mail and parcels for mailing; sorts and distributes mail; operates scales and meters to determine proper postage.Screens, examines and verifies documents for correctness, appropriateness, adequacy and conformity to establish requirements and follow up on requests or discrepancies.Other DutiesDemonstrates knowledge of and supports mission, vision, value statements, standards, policies and procedures, confidentiality standards, and the code of ethical behavior.Ability to multi-task and adapt to demanding and changing timelines.Ability to maintain a high degree of discretion, integrity and sensitivity to confidentiality and privacy.Ability to work effectively in a team environment while building strong relationships with all levels of staff and effectively collaborating, communicating, respecting, and assisting peers.CompensationAnnual Salary: $33,555Minimum QualificationsEducation and Experience requirements at this level consist of one year of experience in sales, public contact work, handling and processing mail, or general office clerical work plus one additional year of experience in customer service, mail room operations or technical clerical work; or an equivalent combination of education and experience.Knowledge, Skills, Abilities and CompetenciesKnowledge, Skills, and Abilities required at this level include knowledge of methods and procedures concerning public contact; of telephone procedures; of spelling, punctuation and grammar, of arithmetic; of the program or services being provided; of laws and rules concerning program or services being provided; and of techniques of training. Skill is required to operate various office equipment including computers. Ability is required to work with customers; to gather data and facts; to keep records; to communicate effectively, both orally and in writing; and to provide leadership on assigned projects or teams.Special RequirementsMust possess a valid Oklahoma driver’s license for operating state-owned vehicles.Must be able to pass OSBI and FBI background check.A trial period of 12 months will be required.The Office of Juvenile Affairs has determined that some positions in this job family are safety sensitive as defined by 63 O.S. § 427.8.Why You’ll Love It Here!HOPE. COMPASSION. COMMITMENT. As a Hope-centered agency the Oklahoma Office of Juvenile Affairs (OJA) strives to provide Oklahoma youth and families with the resources and support they need to reach their full potential. Our mission is to collaborate with youth, families, and community partners to create pathways for success through prevention and treatment for all Oklahoma Youth. Check out why we are passionate about juvenile affairs and believe it is the career for you!Extensive Benefits: We know that benefits matter and that is why we offer a competitive benefits package for all eligible employees.Generous state paid benefit allowance to help cover insurance premiums.Comprehensive Health Coverage: A wide choice of health insurance plans with no pre-existing condition exclusions.Flexible Spending Accounts: Options for healthcare and dependent care expenses.Retirement Savings Plan: With a generous company match to help secure your future.15 days of vacation and 15 days of sick leave the first year for full time employees.11 paid holidays a year.Employee Assistance Program: Support when you need it.Longevity Bonuses: For years of dedicated service.Training Opportunities: Continuous learning and development for CEU requirements.About Us: Our vision is that all Oklahoma youth and families have the resources and supports they need to reach their full potential. We collaborate with youth, families, and community partners to create pathways for success through prevention and treatment for all Oklahoma youth.Ready to make a difference? Apply today and help change the lives of Oklahoma’s most at-risk youth!The State of Oklahoma is an equal opportunity employerEqual Opportunity EmploymentThe State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub .If you are needing any extra assistance or have any questions relating to a job you have applied for, please click the link below and find the agency for which you applied for additional information:Agency Contact