Administrative Assistant I

Los-Rios-Community-College-District; Folsom (CA); On-site; USD 45,000 - 60,000; Full time

Job summary

Los Rios Community College District is seeking a high-capacity administrative assistant to support senior administrators. Responsibilities include organizing offices, scheduling meetings, preparing presentations and reports, and coordinating events and travel.

The role requires handling confidential materials and aligning with District policies and procedures. The position emphasizes strong communication, calendar management, and cross-department collaboration to support students, staff, and the

Qualifications

• Two years of experience related to the duties of the position.
• Proven ability to organize offices and coordinate multiple tasks.
• Ability to interview callers and provide information on college resources and procedures.

Responsibilities

• Assist administrator with office organization and procedural improvements.
• Schedule meetings, conferences and appointments; maintain calendars.
• Prepare materials for presentations, reports, and travel claims.
• Coordinate events and travel arrangements; process reimbursements.
• Maintain records, budgets, and confidential documents; assist with payroll and purchasing forms.
• Assist with recruitment, onboarding, and department hiring processes.

Skills

Office organization

Interpersonal communication

Calendar management

Record-keeping

Budget monitoring

Education

College-level business or office technology coursework

Education from an accredited institution

Job description

Positions in this class are generally assigned to Dean level positions, and incumbents perform varied and complex administrative assistant and clerical tasks within a framework of standard policies and procedures with minimal oversight.

For a detailed job description for this Los Rios Classified Employees Association (White Collar) posting click here.

Assist administrator with office organization and detail and recommend operating practices and procedures to create new or to revise existing methods; implement systems to improve internal process in support of changing departmental and District needs, informing affected staff and providing training as needed; interview callers; answer inquiries requiring knowledge of college and District resources, activities, services, policies and procedures and refer inquiries as appropriate; provide information regarding college standards and procedures and assist in the coordination of services for students, staff, and the public; assist students and staff to resolve problems relating to special programs, student services records, or related complaints, referring to appropriate staff members; coordinate activities with other District offices; schedule meetings, conferences and appointments; assist with coordinating events; maintain calendars for managers and/or professional staff; make arrangements for travel, meetings, and conferences, and process travel claims; prepare materials for presentations and instruction; prepare records and reports for District and/or external agencies; independently prepare correspondence, memoranda, agendas, reports, technical requests, and other materials, including information of a confidential nature; prepare required District and departmental documents including, but not limited to, time sheets, reports, preliminary payroll records, travel forms, purchasing forms, requisitions, and workers compensation claim forms; assist with the monitoring and reconciliation of department and/or office budgets; order materials, supplies, and services and resolve issues encountered in the purchasing process to assure timely payment to vendors; maintain accurate records and databases; assist with the preparation of the college catalog for printing; assist in developing and publishing curriculum and committee calendars; prepare and distribute meeting agendas, minutes, correspondence, memoranda, reports and other correspondence; take minutes at meetings exercising judgment and discretion in editing and composition; assist in preparing material for published class schedules, catalogs, student guides, newsletters, bulletins and registration; develop and maintain forms; verify and calculate full-time equivalency (FTE) and instructional load for faculty; track flex obligation for faculty; prepare adjunct faculty assignment paperwork and related documents; assist with coordination of department hiring and orientation processes; process mail; receive and accounts for fees; operate and maintain office equipment; serve on committees as assigned; have lead responsibility for temporary employees, including interviewing and training. Perform related duties as required.

EXPERIENCE:

Two years of experience related to the duties of the position.

EDUCATION:

One year of college level business, office technology, or related course work from an accredited institution may be substituted for up to one year of the required experience.

Promotional

One year of experience with Los Rios Community College District performing clerical duties. (Promotional applies to current, regular Classified employees working with the Los Rios Community College District.)

Have an equity-minded focus, responsiveness, and sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, including those with physical or learning disabilities as it relates to differences in learning styles; and successfully foster and support an inclusive educational and employment environment.

Experience Requirement: One year of experience is equal to 12 months of experience at 40 hours per week. Applicable part-time experience will be converted to the full-time equivalent for purposes of meeting the experience requirement. Education Requirement: One year of education is equal to 30 semester units.

Education must be from an accredited institution.