Administrative Assistant III

Los Rios Community College District; Folsom (CA); On-site; USD 60,000 - 90,000; Full time

Job summary

Los Rios Community College District seeks an Administrative Assistant I to support executives and offices district-wide. You will organize meetings, prepare agendas, coordinate travel, handle confidential materials, and assist with budget monitoring and reporting.

Strong organizational skills and discretion are essential for handling college records and student services operations. You will collaborate with multiple departments, maintain calendars, and support district-wide processes to ensure

Qualifications

• EXPERIENCE: Four years of experience related to the duties of the position.
• EDUCATION: Two years of college level business, office technology, or related course work from an accredited institution may be substituted for up to two years of the required experience.
• Have an equity-minded focus, responsiveness, and sensitivity to and understanding of the diverse backgrounds of community college students, including those with disabilities.

Responsibilities

• Assist administrator with office organization and detail; recommend operating practices and procedures.
• Coordinate meetings, travel, and appointments; prepare materials for presentations.
• Prepare records, reports, and other materials, including confidential information.
• Monitor and reconcile department budgets and assist with purchasing processes.

Education

Two years of college level business, office technology, or related course work from an accredited institution

Job description

Position Summary

Positions in this class are generally assigned to Vice Presidentand Associate Vice Chancellor executive level positions, andincumbents perform tasks that support broad institution-widesystems, processes and procedures with minimal oversight.

For a detailed job description for this Los Rios ClassifiedEmployees Association (White Collar) posting click here .

Typical Duties

Assist administrator with office organization and detail andrecommend operating practices and procedures to create new or torevise existing methods; implement systems to improve internalprocess in support of changing departmental and District needs,informing affected staff and providing training as needed;interview callers; answer inquiries requiring knowledge of collegeand District resources, activities, services, policies andprocedures and refer inquiries as appropriate; provide informationregarding college standards and procedures and assist in thecoordination of services for students, staff, and the public;assist students and staff to resolve problems relating to specialprograms, student services records, or related complaints,referring to appropriate staff members; coordinate activities withother District offices; schedule meetings, conferences andappointments; assist with coordinating events; maintain calendarsfor managers and/or professional staff; make arrangements fortravel, meetings, and conferences, and process travel claims;prepare materials for presentations and instruction; preparerecords and reports for District and/or external agencies;independently prepare correspondence, memoranda, agendas, reports,technical requests, and other materials, including information of aconfidential nature; prepare required District and departmentaldocuments including, but not limited to, time sheets, reports,preliminary payroll records, travel forms, purchasing forms,requisitions, and workers compensation claim forms; assist with themonitoring and reconciliation of department and/or office budgets;order materials, supplies, and services and resolve issuesencountered in the purchasing process to assure timely payment tovendors; maintain accurate records and databases; assist with thepreparation of the college catalog for printing; assist indeveloping and publishing curriculum and committee calendars;prepare and distribute meeting agendas, minutes, correspondence,memoranda, reports and other correspondence; take minutes atmeetings exercising judgment and discretion in editing andcomposition; assist in preparing material for published classschedules, catalogs, student guides, newsletters, bulletins andregistration; develop and maintain forms; verify and calculatefull-time equivalency (FTE) and instructional load for faculty;track flex obligation for faculty; prepare adjunct facultyassignment paperwork and related documents; assist withcoordination of department hiring and orientation processes;process mail; receive and accounts for fees; operate and maintainoffice equipment; serve on committees as assigned; have leadresponsibility for temporary employees, including interviewing andtraining.

Serve as a resource to support Administrative Assistant I's andothers on District/College-wide processes, policies and proceduresand assists the administrator in the assigned areas ofresponsibility.

Serve as the primary point of contact with District departments to assist with coordinating institution-wide personnel, hiring, riskmanagement, legal, budget and other related areas of responsibility; assist with coordinating District/College-wide instructional, student, or administrative functions.

Perform related duties as required.

Minimum Qualifications

EXPERIENCE: Four years of experience related to the dutiesof the position.

EDUCATION: Two years of college level business, officetechnology, or related course work from an accredited institutionmay be substituted for up to two years of the requiredexperience.

Have an equity-minded focus, responsiveness, and sensitivity to andunderstanding of the diverse academic, socioeconomic, cultural,disability, gender identity, sexual orientation, and ethnicbackgrounds of community college students, including those withphysical or learning disabilities as it relates to differences inlearning styles; and successfully foster and support an inclusiveeducational and employment environment.

(Experience Requirement: One year of experience is equalto 12 months of experience at 40 hours per week. Applicablepart-time experience will be converted to the full-time equivalent for purposes of meeting the experience requirement. EducationRequirement: One year of education is equal to 30 semesterunits.)

Education must be from an accredited institution.