Admissions/Records Evaluator II

Los-Rios-Community-College-District; California; On-site; USD 42,000 - 62,000; Full time

Job summary

Los Rio s Community College District seeks an experienced Admissions/Records professional to implement admission, transfer, and graduation requirements and to assist students in achieving their degree or certificate objectives. The incumbent leads admitted staff in the Admissions/Records Office and applies district policies throughout the student records process.

The role requires extensive knowledge of district policies, data entry in ERP systems, and strong customer service for students,

Qualifications

• Four years of experience related to the duties of the position.

Responsibilities

• Evaluates student transcripts for credit acceptability and for admissions and graduation.
• Oversees and leads the work of other classified employees and temporary staff.
• Provides information to students, staff and others about admissions, credit transfer and courses offered.
• Processes records, grades, transcripts and related notices; answers telephone and delivers messages.
• Aids students in registration and admission procedures and assists with petitions and reports.

Skills

Public contact

Data entry

Communication

Education

Education from an accredited institution

College coursework substitution for experience

Tools

ERP software

Job description

A lead level class of the series. Incumbent implements admission, transfer, and graduation requirements of the District. Assists students in achieving degree or certificate objectives and resolves academic problems through interpretation of policies, rules and procedures of the area to which the position is assigned. Incumbent is normally assigned lead evaluation responsibilities for admissions, transfer, and graduation requirements in the admissions and records office. Assigned duties usually include lead responsibility of classified employees and require extensive knowledge of the policies, rules and procedures of the area to which the position is assigned.

Evaluates student transcripts for credit acceptability and for admissions and graduation; works with counselors to resolve graduation petitions; and distributes, explains, receives and checks for completion and accuracy of graduation and other petitions; use of enterprise resource planning (ERP) system software, including degree and certificate planning and evaluation related software tools for Admissions/Records data including but not limited to: data entry, retrieval of data, degree map maintenance, transcript review and printing, external transcript review and coursework data entry, and college catalog data; researches, interprets, and applies varied and complex policies, regulations, procedures and guidelines related to transfer credits and graduation requirements; compiles initial athletic eligibility; performs a variety of clerical and technical duties involving student registration, admissions, veterans' affairs, and records maintenance; performs a variety of public contact tasks; communicates with students, staff, and other individuals to disseminate or explain information; aids students in registration and admission procedures by giving information about admissions, credit transfer, and courses offered; prepares and maintains student files, reviews files, records, and other documents to obtain information to respond to requests; compiles and types reports; receives and accounts for various fees; processes records, posts and processes grades; processes and sends transcripts to students and colleges; types and files various notices and forms; composes and types letters and routine correspondence; answers telephone, responds to requests and delivers messages; receives and distributes mail; orders materials, supplies, and services; oversees the work of temporary classified staff.

Oversees and leads the work of other classified employees and temporary classified staff; composes and prepares graduation certificates, denial letters, and correspondence; processes Social Security number changes; works with counselors to resolve graduation petitions, obtain clarification on decisions, and resolve issues; verifies that students meet unit requirements, grade point average, and transfer rules for determined programs; compiles data for and prepares statistical and other reports on various registration, admission, veterans' affairs, and records for District and external agencies; prepares information for data processing from various source documents and checks for completion and accuracy.

Performs related duties as required.

EXPERIENCE:

Four years of experience related to the duties of the position.

EDUCATION:

One year of college level course work may be substituted for one year of required experience on a year-for-year basis.

Promotional: Two years of experience in Los Rios CCD as an Admissions/Records Clerk II/III or one year as an Admissions/Records Evaluator I. (Promotional applies to current, regular Classified employees working with the Los Rios Community College District.)

Have an equity-minded focus, responsiveness, and sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, including those with physical or learning disabilities as it relates to differences in learning styles; and successfully foster and support an inclusive educational and employment environment.

Education must be from an accredited institution.

(Experience Requirement: One year of experience is equal to 12 months of experience at 40 hours per week. Applicable part-time experience will be converted to the full-time equivalent for purposes of meeting the experience requirement. Education Requirement: One year of education is equal to 30 semester units.)