Administrative Assistant I

Sylvania; East Lyme (CT); On-site; USD 18,000 - 28,000; Part time

Job summary

Sylvania in East Lyme is seeking a part-time Administrative Assistant to support clerical and secretarial functions for specific academic programs. This role requires handling phones, scheduling, filing, mailings, and basic liaison with students, staff, and faculty, using Administrative Plus and SEMSNET software.

Regular coordination with an administrator is expected to ensure smooth operations. The position is ideal for punctual, organized individuals who can manage multiple tasks, maintain

Responsibilities

• Oversee and carry out various day-to-day administrative functions.
• Perform regular secretarial duties: answer phones and serve as receptionist, type/print using word processor all manner of correspondence, maintain appointment calendars, screen incoming mail, set up meetings and photocopy.
• Coordinate, initiate, prepare, process, and/or monitor various administrative forms, records, reports, schedules, and other documents, ensuring timely and accurate completion of documents.
• Organize and maintain various files and student records, frequently involving cross-filing/cross-reference systems.
• Perform a variety of tasks related to Administrative Plus and SEMSNET software.
• Prepare/coordinate bulk or other special departmental mailings.
• Perform basic liaison functions with students, faculty, staff, parents, or other department/program constituency.
• Perform other specialized or technical administrative tasks related to the school.
• Confer regularly with immediate administrator.
• Performs other related duties as assigned.

Job description

Union Contract: East Lyme Non-Certified Employees/Secretarial Bargaining Unit Local 1303-187 of Council 4 AFSCME, AFL-CIO

Part-Time

FTE: 0.5

3.75 hrs per day/260 Days per year

SUMMARY: To perform a wide variety of clerical/secretarial and administrative tasks related to specific academic or administrative functions.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Other duties may be assigned.

• Oversee and carry out various day-to-day administrative functions.
• Perform regular secretarial duties: answer phones and serve as receptionist, type/print using word processor all manner of correspondence, maintain appointment calendars, screen incoming mail, set up meetings and photocopy.
• Coordinate, initiate, prepare, process, and/or monitor various administrative forms, records, reports, schedules, and other documents, ensuring timely and accurate completion of documents.
• Organize and maintain various files and student records, frequently involving cross-filing/cross-reference systems.
• Perform a variety of tasks related to Administrative Plus and SEMSNET software.
• Prepare/coordinate bulk or other special departmental mailings.
• Perform basic liaison functions with students, faculty, staff, parents, or other department/program constituency.
• Perform other specialized or technical administrative tasks related to the school.
• Confer regularly with immediate administrator.
• Performs other related duties as assigned.