Administrative Assistant I

Champaign-Urbana Public Health District; Champaign (IL); On-site; USD 35,000 - 47,000; Full time

Benefits offered by this job

Bilingual stipend $3.00/hr

Health, dental, and vision insurance

14 paid holidays per year

12 sick days per year

15 days of paid time off in first year

Short-term and long-term disability

IMRF pension

Job summary

Champaign-Urbana Public Health District is seeking an Administrative Assistant I for a full-time position in the Environmental Health Division. The role is a front-office position handling phones, greeting visitors, and channeling inquiries or complaints.

Responsibilities include data entry, report generation, file opening/closing, correspondence, and basic purchases. Strong verbal and written communication skills are required; bilingual applicants are encouraged.

Qualifications

• High school diploma or GED required.
• AND previous work experience, office supervision or coordination or related work experience.
• Recognized post high school training in business, accounting, or secretarial may substitute for the required experience.

Responsibilities

• Performs data entry using various data collection/reporting systems.
• Generates reports to support data analysis, compliance, and reporting functions.
• Assists in the opening, closing, and filing of Environmental Health client files.
• Types form letters and email correspondence.
• May make purchases for the division.
• Utilizes Word, PowerPoint, and Excel to prepare reports and communications.
• Establishes and maintains effective working relations with staff, other agencies, officials and the public.
• Public Health Emergency Response Responsibilities: may be assigned to roles in operations, logistics, or administration during emergencies.
• Performs other duties as required.

Skills

Verbal communication

Written communication

Education

High school diploma or GED

Post high school training in business/secretarial

Tools

Microsoft Word

PowerPoint

Excel

Job description

Administrative Assistant I - Environmental Health Front Office

The Champaign-Urbana Public Health District (CUPHD) is seeking an Administrative Assistant I for a full-time (40-hour week) position in the Environmental Health Division. This is a front office position answering phones and greeting visitors, as well as handling or channeling inquiries or complaints. This position requires strong critical thinking, initiative, and accountability, as it plays a key role in ensuring operational efficiency.

Responsibilities include:

• Performs data entry using various data collection/reporting systems.
• Generates reports to support data analysis, compliance, and reporting functions.
• Assists in the opening, closing, and filing of Environmental Health client files.
• Types form letters and email correspondence.
• May make purchases for the division.
• Effectively utilizes standard computer software programs, including Word, PowerPoint, and Excel to prepare reports, communications, etc.
• Establishes and maintains effective working relations with employees at all levels within the district, representatives of other agencies, government officials and the general public.
• Public Health Emergency Response Responsibilities: All District employees must be able to respond to public health emergencies when needed and appropriate. During an emergency response, employee may be assigned to a role in either operations, logistics, or administration by the Incident Commander and/or Section Chief in addition to regular duties.
• Performs other duties as required.

Requirements and Qualifications

• High school diploma or GED equivalent
• AND previous work experience, office supervision or coordination or related work experience.
• Recognized post high school training in business, accounting, or secretarial may be substituted for the required experience on a year-to-year basis.
• Strong verbal and written communication skills required.
• Persons who speak Spanish or Mandarin are highly encouraged to apply.

CUPHD provides a comprehensive benefits package which includes:

• CUPHD offers qualified bilingual employees an additional $3.00 per hour, upon approval.
• Eligible employees may complete language proficiency testing upon hire and can begin receiving the stipend as soon as they are approved.
• Health, dental, and vision insurance with enrollment beginning on the employee's first day of employment
• 14 paid holidays per year
• 12 sick days earned per year
• 15 days of paid time off earned in the first year of employment
• short-term and long-term disability benefits
• comprehensive pension plan offered through Illinois Municipal Retirement Fund (IMRF)

All new hires for Administrative Assistant I begin at the established starting salary of $35,179 ($18.04/hr.) with a full salary range of $35,179 - $47,491 for this job classification.

Men, Women, Veterans, and individuals of all abilities are encouraged to apply. CUPHD also strongly encourages people of color, gay, lesbian, transgender, and non-binary people to apply. In compliance with the ADA Amendments Act (ADAAA), if you need accommodations to apply, please contact LaTasha Aragon at [e-mail]. CUPHD is an equal opportunity employer and welcomes everyone to join its team.

All employees must be fully vaccinated with the most-up-to-date (September 2026 and beyond) influenza (seasonally). All other vaccinations are highly recommended but not mandatory. Vaccinationstaken prior to September 2026 will not be accepted. Proof of vaccinationsmust be on file with Human Resources prior to start date.

The recruitment will remain open until filled.