Administrative Assistant I

Inside Higher Ed

Bowie (MD)

On-site

USD 45,375 - 53,843

Full time

14 days+

Get more replies from employers

Send a job-specific resume in minutes.

Benefits offered by this job

Medical benefits

Paid sick leave

Tuition remission

Employer-funded pension

Job summary

A leading educational media organization in Bowie, MD is seeking an Administrative Assistant I to provide administrative support. Responsibilities include managing calls, organizing documents, and preparing reports. The ideal candidate should have at least two years of experience and strong communication skills. This full-time position offers a comprehensive benefits package.

Qualifications

Minimum two years providing administrative support.
Working knowledge of office practices, procedures, and equipment.
Excellent communication and writing skills.

Responsibilities

Answer phones and transfer calls.
Create documents and maintain databases.
Monitor office inventory and order supplies.

Skills

Communication skills

Organizational skills

Proficient in Microsoft Excel

Proficient in Microsoft Word

Tools

Microsoft Publisher

Microsoft PowerPoint

Job description

Administrative Assistant I role at Inside Higher Ed

Overview

Administrative Assistant I at Inside Higher Ed. Open date: 09-11-2025. Close date: 09-11-2025. Salary: $45,375 - $53,843.

Job Description

Under general supervision, provides moderately complex administrative support to an individual, office, department or program. Requires thorough knowledge of the organization and programs where assigned and involves moderate participation in the work of the supervisor. Incumbents have responsibility for office operations and function independently, where procedures have been established with moderate consequence of error.

Responsibilities

Answering the phone at a reception desk or in a specific department and transferring calls as needed
Sorting and delivering incoming mail and collecting and sending outgoing mail
Create documents, maintaining databases and sending memos and emails
Making logistical arrangements for meetings or conferences, including booking travel, making reservations or organizing rentals
Running errands and making deliveries around the office or to external parties
Collecting, filing and organizing office documents, such as reports and confidential records
Managing digital document filing, including encrypted documents and email correspondence
Monitoring office inventory and ordering supplies
Transcribing or taking notes during meetings and writing minutes, memos and/or agendas
Preparing or processing invoices or estimates
Assisting with accounts payable and accounts receivable, including simple bookkeeping and banking tasks
Packaging and shipping company materials
Reviews and verifies documents for completeness, accuracy, timeliness and compliance with procedures
Responds to routine inquiries requiring knowledge of relevant department policies and procedures
Operates office equipment such as personal computers, typewriters, calculators, facsimile machines, and photocopiers

Minimum Qualifications

Experience: Minimum two years providing administrative support
Working knowledge of office practices, procedures and equipment
Demonstrated ability to plan, organize, prioritize, and execute complicated and continuing assignments without instruction
Comprehensive knowledge of and skill in the use of word processing, database and spreadsheet software programs (e.g. Microsoft Excel and Microsoft Word)
Budget management experience
Excellent communication and writing skills

Preferred Qualifications

Knowledge and understanding of computer systems and software packages
Proficient in MS Word, MS Publisher, MS PowerPoint, and MS Excel
Excellent organizational, project management, communication and interpersonal skills
Attentive to details and deadlines, flexible, able to handle multiple tasks in a fast-paced environment
Ability to work independently and project a professional and positive image
Working knowledge of office practices, procedures and equipment: grammar, spelling and punctuation
Ability to independently perform specialized clerical tasks; to understand and apply departmental policies and procedures; to communicate effectively; to follow oral and written instructions; to maintain effective work relationships

Conditions Of Employment

Office environment; some physical lifting, bending, pulling, standing on step stools, and walking throughout the campus may be required

Additional Job Information

Benefits include medical, dental, prescription, long-term disability, accidental death and dismemberment insurance and life insurance; paid time for paid sick leave, annual leave, and personal leave; 12 paid holidays per year, tuition remission; employer-funded pension and supplemental retirement accounts.

Bowie State University shall not discriminate against any individual on the basis of race, color, religion, age, ancestry or national origin, sex, sexual orientation, disability, marital status or veteran status. All policies, programs, and activities of Bowie State University are in conformity with applicable federal and state nondiscrimination laws. This commitment applies to faculty, staff, and students. Equal opportunity in recruitment, pay, promotions, training, retention and dismissals is pursued for all employees and applicants. Reasonable accommodations are provided to promote employment of qualified individuals with disabilities and disabled veterans, unless such accommodations would impose an undue hardship.

Seniority level