Executive Office Assistant I - Bilingual, Flexible Hours

Kelly; Bayamón (PR); On-site; USD 17,000 - 24,000; Full time

Benefits offered by this job

Medical benefits

Paid holidays

Transit/commute support

Job summary

Kelly is seeking an Administrative Assistant I to support the Presidential Office in Bayamon, PR. This role offers a $15.00 per hour rate and requires a bachelor’s degree with 2+ years of administrative experience, plus fluency in Spanish and English.

You will manage schedules, process budgetary transactions, draft reports, arrange travel, and coordinate with executive leadership in a fast-paced professional environment, while delivering high-level support across multiple tasks and departments.

Qualifications

• Bachelor’s degree in Office Systems, Administration, or related field is required.
• 2+ years of experience in administrative roles is required.
• Proficiency in Microsoft Office, Teams, Word, Excel, and Outlook is required.
• Fully bilingual in Spanish and English is required.
• Flexibility for extended and/or flexible working hours is required.

Responsibilities

• Administering and coordinating the daily operations of the Presidential Office.
• Managing, registering, processing, and controlling administrative and budgetary transactions such as purchase requisitions and check requests.
• Coordinating and maintaining the schedule and agenda for the President and the executive team.
• Drafting reports, memos, meeting minutes, correspondence, and other official documents as required.
• Filing and archiving documents efficiently.
• Arranging travel, hotel reservations, and event registrations.
• Handling inquiries in person and over the phone with professionalism.
• Providing follow-up on pending matters and supporting the Executive Director’s office.
• Assisting visitors and supporting activities both within and outside the organization.
• Carrying out related administrative tasks as assigned.

Skills

Bilingual: Spanish & English

Strong organizational and written/ver​

Education

Bachelor’s degree in Office Systems/Administration or related field

Tools

Microsoft Office Suite

Teams

Word

Excel

Outlook

Job description

Kelly is seeking an Administrative Assistant I to support the Presidential Office in Bayamon, PR. This role offers a $15.00 per hour rate and requires a bachelor’s degree with 2+ years of administrative experience, plus fluency in Spanish and English.

You will manage schedules, process budgetary transactions, draft reports, arrange travel, and coordinate with executive leadership in a fast-paced professional environment, while delivering high-level support across multiple tasks and departments.