Administrative Assistant - Hybrid IT & Access Support

Bailey Information Technology Consultants, LLC; Washington, Northern (District of Columbia, KY); Hybrid; USD 42,000 - 56,000; Full time

Job summary

Bailey Information Technology, LLC provides administrative support for the United States Capitol Police, Office of Information Services. The Administrative Assistant role requires organization, basic IT and office software skills, and a proactive approach to daily tasks.

The position combines on-site duties with up to three days of telework after an initial two-month on-site acclimation period, and involves handling timekeeping, records, access requests, and general front-desk responsibilities.

Qualifications

• 1-2 years of general administrative support experience.
• Proficient with MS Office (Excel, Outlook, Word, PowerPoint).
• Quick learner on MS Visio, SharePoint, and M365 (Teams).
• Strong attention to detail and accuracy.
• Good customer service and communication skills.
• Proactive approach to gathering information for daily duties.
• Flexible in delivery of tasks and priorities.
• Strong organization and time-management abilities.

Responsibilities

• Serve as timekeeper for about 30 federal staff using the timekeeping system.
• Maintain, track, and file time and attendance records.
• Process door access requests and support security staff with access changes.
• Maintain division personnel info, org chart, phone lists, and emergency contacts.
• Scan and upload materials into SharePoint or MS Teams folders.
• Assist with conference room reservations and PowerPoint updates.
• Track IT equipment assignments for contractors.
• Monitor office supplies and manage quarterly orders.
• Fulfill printing requests and perform basic front desk duties.
• Perform other administrative tasks as assigned.

Skills

Timekeeping

MS Office Suite

MS Visio

SharePoint

MS Teams / M365

Attention to detail

Customer service

Organizational skills

Time management

Proactive learner

Flexibility

Tools

Infor Workforce Management / Workbrain

MS Office

SharePoint

MS Visio

MS Teams (M365)

Job description

Bailey Information Technology, LLC provides administrative support for the United States Capitol Police, Office of Information Services. The Administrative Assistant role requires organization, basic IT and office software skills, and a proactive approach to daily tasks.

The position combines on-site duties with up to three days of telework after an initial two-month on-site acclimation period, and involves handling timekeeping, records, access requests, and general front-desk responsibilities.