Administrative Assistant

Bailey Information Technology Consultants, LLC; Washington (District of Columbia); On-site; USD 45,000 - 60,000; Full time

Job summary

Bailey Information Technology, LLC (BIT, LLC) supports United States Capitol Police in the Office of Information Services with an Administrative Assistant role. The position provides clerical and administrative support, ensuring daily operations stay organized and efficient in a security-focused environment.

Core duties include timekeeping for roughly 30 federal staff, managing time and attendance records, handling office communications, filing, scanning to SharePoint, and assisting with meeting

Qualifications

• 1–2 years of experience providing general administrative support.
• Proficient in MS Office (Excel, Outlook, Word, PowerPoint).
• Quick learner with MS Visio, SharePoint, and Teams.
• Strong attention to detail and good customer service.

Responsibilities

• Serve as timekeeper for ~30 federal staff using Infor/WFM; ensure timecards are complete.
• Maintain time and attendance records for future retrieval.
• Process door access requests to support security policies.
• Collect and maintain division personnel information and office documents.
• Scan and upload materials to SharePoint/MS Teams folders.
• Assist with conference room reservations and PowerPoint updates.
• Track IT equipment assignments for contractors.
• Monitor office supply inventory and quarterly orders.
• Fulfill printing requests and perform front desk duties.

Skills

Attention to detail

Customer service

Proactive approach

Flexibility

Time management

Organizational skills

Quick learner

Tools

MS Office

MS Visio

SharePoint

MS Teams

MS 365

Job description

BAILEY INFORMATION TECHNOLOGY, LLC (BIT, LLC)
Administrative Assistant
United States Capitol Police, Office of Information Services Location United States Capitol Police, Southwest Washington, DC (499 South Capitol Street SW) Schedule Full-Time. Core hours 8:00 AM to 5:00 PM, Monday through Friday. Minimum 2 days on-site per week, up to 3 days telework, after a mandatory 2-month full-time on-site acclimation period. Personnel Status Non-Key Personnel Security Must be able to pass a criminal history check and fingerprinting, and be issued a USCP identification/access badge, prior to starting work. Employment Type Contract, contingent on award

About the Role

The Administrative Assistant provides basic clerical and administrative support within USCP's Office of Information Services, keeping daily operations organized and efficient.

What You'll Do

• Serve as timekeeper for approximately 30 federal employee staff using USCP's timekeeping system (Infor Workforce Management / Workbrain), ensuring all timecards are received, verified, and complete.
• Maintain, track, and file time and attendance (T&A) records for future retrieval.
• Process physical door access/entry requests to support OIS Security Managers in tracking and revising access in accordance with USCP Security Service Bureau (SSB) policies.
• Collect and maintain up-to-date Division Personnel information on office documents, including the organizational chart, office phone list, and emergency contact lists.
• Scan and upload materials into pre-created folders in SharePoint and/or MS Teams.
• Facilitate occasional leadership administrative requests, such as reserving conference rooms or revising PowerPoint presentations.
• Support the IRMD Associate Director with tracking IT equipment assignments for approximately 12 contractors.
• Monitor and manage office supply inventory to maintain appropriate stock levels.
• Collect, coordinate, and prepare quarterly office supply order requests.
• Fulfill printing requests (e.g., business cards, glossy materials).
• Perform basic front desk administrative duties: receiving and distributing mail, filing materials, and making photocopies.
• Perform other administrative tasks as assigned.

What You'll Need

• At least 1-2 years of experience providing general, basic administrative support.
• Basic proficiency using the MS Office suite (Excel, Outlook, Word, and PowerPoint).
• Quick learner on MS Visio, SharePoint, and M365 (particularly Teams).
• Strong attention to detail.
• Good customer service skills.
• Proactive approach to seeking information needed to succeed in daily duties.
• Flexibility in approach to the delivery of work.
• Good organization and time management skills.