Administrative Assistant - Human Resources

Spring-Ford Area School District; Royersford (Montgomery County); On-site; USD 36,000 - 39,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Prescription insurance

Paid time off

Tuition reimbursement

PSERS

Job summary

Spring-Ford Area School District is seeking an Administrative Assistant in the Office of Human Resources to provide comprehensive administrative support. The role emphasizes meticulous data handling in the HRIS, strong customer service, and effective communication with staff and leaders.

The position requires attention to detail, ability to learn new systems quickly, and willingness to grow within the HR team. Compensation includes benefits and PSERS participation; start date October 2026.

Qualifications

• High level of attention to detail and strong customer service background.
• Excellent written and verbal communication skills.
• Highly organized and quick to learn new tools and systems.

Responsibilities

• Maintains and updates all employee information in the HRIS (Skyward) database, including changes to name, address, certification, etc.
• In conjunction with the Assistant Director of Human Resources, is responsible for the year-end roll in HRIS (Skyward) and ensuring data is accurate.
• Responsible for creating and tracking purchase orders for the Office of Human Resources.
• Tracks Act 34, Act 151, and Act 114 clearances for employees; enters information, scans documents, and notifies relevant parties about expirations and issues.
• Responsible for sending and obtaining Act 168 disclosures for potential candidates and for pulling employee files for Act 168 requests.
• Tracks mandatory trainings (e.g., Act 126, Sexual Harassment) and coordinates with Vector Solutions and HR to manage access and completion.
• Assists with issuing employee badges (photos, IDs, building access) and updates in the database.
• Works with Athletics and building administration on extracurricular contracts.
• Prepares Personnel recommendations for the School Board Agenda and notifies Personnel after meetings.
• Tracks evaluations for Temporary and Professional Employees.
• Assists with onboarding and offboarding of new hires and exiting staff.
• Prepares and distributes annual salary letters to all district employees.
• Updates forms in Frontline Central and reviews for accuracy annually.
• In conjunction with HR colleagues, maintains electronic personnel files.
• Assists other staff in the Office of Human Resources as needed.
• Performs other job-related duties/projects as assigned by the Director of Human Resources.

Skills

Attention to detail

Customer service

Written communication

Verbal communication

Organized

Learning mindset

Tools

HRIS Skyward

Job description

Spring-Ford Area School District is hiring an Administrative Assistant to work within the Office of Human Resources. The Administrative Assistant provides overall office support to ensure the smooth and efficient operation required of the Office of Human Resources. The ideal candidate has a high level of attention to detail, strong customer service background, posseses excellent written and verbal communication skills, is organized and is willing to learn and grow into this position. Quickly adapts to and masters new technical tools and systems.

Spring-Ford Area School District Welcome Video!

Essential Duties And Responsibilities

• Maintains and updates all employee information in the HRIS (Skyward) database, including changes to name, address, certification, etc.
• In conjunction with the Assistant Director of Human Resources, is responsible for the year-end roll in HRIS (Skyward) and ensuring data is accurate.
• Responsible for creating and tracking purchase orders for the Office of Human Resources.
• Tracks Act 34, Act 151, and Act 114 clearances for employees. Includes: entering information into database and scanning documents; notifying individuals of when clearances expire; notifying the Director of Human Resources of any issues/concerns/questions about a record on a clearance; and notifying the Director Human Resources of employees who have failed to obtain clearances or update clearances.
• Responsible for sending and obtaining Act 168 Sexual Misconduct/Abuse Disclosure Release forms for potential job candidates as directed by the Director Human Resources and for pulling employee files for review of incoming Act 168 requests.
• Tracks employee completion of Act 126 Mandatory Reporter Training, Sexual Harassment Training and other applicable training requirements and serves as the liaison between Vector Solutions and the district; for adding/removing employees as needed; setting viewing requirements for various employee groups, as directed by the Director of Human Resources; and for notifying employees if training requirements have not been met.
• Assists as needed for issuing employee badges: taking pictures; processing ID badges; entering new employee information into database; activating/de-activating building access; and removing employees from database as needed.
• Works with the Athletic Department and building administration in preparing and maintaining extra-curricular contracts.
• Accurately prepares Personnel recommendations for the School Board Agenda and sends notification to Personnel of School Board action following the last School Board meeting of the month.
• Tracks receipt of bi-annual Temporary Professional Employee Evaluations and annual Professional Evaluations.
• Assists with the on-boarding and off-boarding process for new hires or exiting employees.
• Prepares and distributes annual salary letters to all Spring-Ford Area School District employees.
• Updates forms in Frontline Central as needed. Reviews the existing forms annually for accuracy and relevance.
• In conjunction with Human Resources colleagues, maintains electronic personnel files.
• Assists other staff in Office of Human Resources as needed.
• Performs any other job-related duties/projects assigned by the Director of Human Resources.

Position Available

October 2026

Compensation

Starting hourly rate: $26.55/hour.

• Spring-Ford Area School District offers a comprehensive benefits package including medical, dental, vision and prescription insurance, as well as paid time off and a tuition reimbursement program.
• This position is part of the Public School Employees Retirement System (PSERS).

Spring-Ford Area School District is an equal opportunity employer.

Successful external applicants must submit valid and current Act 34, Act 151, and Act 114 clearances less than 1 year old as of their start date. The successful candidate must submit a health record and TB Test less than 90 days old as of their start date prior to starting.