Administrative Assistant - Human Resources

Spring-Ford Area School District; Pennsylvania; On-site; USD 30,000 - 43,000; Full time

Benefits offered by this job

Medical, dental, vision and Rx

Paid time off

Tuition reimbursement

Job summary

Spring-Ford Area School District is seeking an Administrative Assistant to support the Office of Human Resources. The role emphasizes data entry in HRIS (Skyward), document management, and maintaining personnel records with accuracy and confidentiality.

The successful candidate will assist with onboarding/offboarding, training compliance, salary letters, and file management while ensuring Act 34, Act 151, and Act 114 compliance. This is an on-site position at the District Office.

Qualifications

• Experience with HRIS (Skyward) and personnel data management.
• Excellent written and verbal communication skills.
• Strong attention to detail and organization.

Responsibilities

• Maintains and updates employee information in the HRIS (Skyward).
• Year-end HRIS roll and data accuracy.
• Process purchase orders for the Office of Human Resources.
• Track clearances (Act 34, Act 151, Act 114) and notify relevant parties.
• Manage Act 168 disclosures and review incoming requests.
• Coordinate mandatory trainings and liaise with Vector Solutions.
• Assist with issuing employee badges and building access.
• Prepare personnel recommendations for School Board agendas.
• Support onboarding and offboarding processes for staff.
• Prepare annual salary letters and maintain personnel forms.

Job description

Administrative Assistant - Human Resources JobID: 1736

• Date Posted:
  9/2/2026
• Location:
  Spring-Ford Area School District - District Office
• Closing Date:
  09/16/2026

Spring-Ford Area School District is hiring an Administrative Assistant to work within the Office of Human Resources. The Administrative Assistant provides overall office support to ensure the smooth and efficient operation required of the Office of Human Resources. The ideal candidate has a high level of attention to detail, strong customer service background, posseses excellent written and verbal communication skills, is organized and is willing to learn and grow into this position. Quickly adapts to and masters new technical tools and systems.
Spring-Ford Area School District Welcome Video!
ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Maintains and updates all employee information in the HRIS (Skyward) database, including changes to name, address, certification, etc.
• In conjunction with the Assistant Director of Human Resources, is responsible for the year-end roll in HRIS (Skyward) and ensuring data is accurate.
• Responsible for creating and tracking purchase orders for the Office of Human Resources.
• Tracks Act 34, Act 151, and Act 114 clearances for employees. Includes: entering information into database and scanning documents; notifying individuals of when clearances expire; notifying the Director of Human Resources of any issues/concerns/questions about a record on a clearance; and notifying the Director Human Resources of employees who have failed to obtain clearances or update clearances.
• Responsible for sending and obtaining Act 168 Sexual Misconduct/Abuse Disclosure Release forms for potential job candidates as directed by the Director Human Resources and for pulling employee files for review of incoming Act 168 requests.
• Tracks employee completion of Act 126 Mandatory Reporter Training, Sexual Harassment Training and other applicable training requirements and serves as the liaison between Vector Solutions and the district; for adding/removing employees as needed; setting viewing requirements for various employee groups, as directed by the Director of Human Resources; and for notifying employees if training requirements have not been met.
• Assists as needed for issuing employee badges: taking pictures; processing ID badges; entering new employee information into database; activating/de-activating building access; and removing employees from database as needed.
• Works with the Athletic Department and building administration in preparing and maintaining extra-curricular contracts.
• Accurately prepares Personnel recommendations for the School Board Agenda and sends notification to Personnel of School Board action following the last School Board meeting of the month.
• Tracks receipt of bi-annual Temporary Professional Employee Evaluations and annual Professional Evaluations.
• Assists with the on-boarding and off-boarding process for new hires or exiting employees.
• Prepares and distributes annual salary letters to all Spring-Ford Area School District employees.
• Updates forms in Frontline Central as needed. Reviews the existing forms annually for accuracy and relevance.
• In conjunction with Human Resources colleagues, maintains electronic personnel files.
• Assists other staff in Office of Human Resources as needed.
• Performs any other job-related duties/projects assigned by the Director of Human Resources.

Position Available: October 2026
Compensation:Starting hourly rate: $26.55/hour. Spring-Ford Area School District offers a comprehensive benefits package including medical, dental, vision and prescription insurance, as well as paid time offand a tuition reimbursement program. This position is part of the Public School Employees Retirement System (PSERS).
Spring-Ford Area School District is an equal opportunity employer.
Successful external applicants must submit valid and current Act 34, Act 151, and Act 114 clearances less than 1 year old as of their start date. The successful candidate must submit a health record and TB Test less than 90 days old as of their start date prior to starting.