Administrative Assistant to Student Services Department

Great-Valley-School-District; Malvern (AR); On-site; USD 45,000 - 55,000; Full time

Job summary

Great Valley School District seeks an Administrative Assistant to the Student Services Department to provide high-quality clerical support in special education, student records, purchasing, data reporting, and district programs. The role works with administrators, families, and outside agencies to ensure timely operations.

Candidates should have a high school diploma (associate degree preferred), strong Microsoft Office skills, experience in school settings, and the ability to handle

Qualifications

• High school diploma required; associate degree preferred or equivalent experience.
• Previous administrative support experience required; school district/public-sector experience preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams, PowerPoint).
• Excellent written and verbal communication skills.
• Strong organizational, time-management, and problem-solving abilities.

Responsibilities

• Provide administrative and clerical support to the Student Services Department.
• Review and process special education documents (IEPs, ER/RRs, NOREPs).
• Handle data collection and reporting for state and district requirements.
• Process requisitions, invoices, purchase orders, and other purchasing requests.
• Support staff using PowerSchool and other Student Services systems.
• Coordinate meetings and communications with families, staff, and agencies.
• Maintain confidential records and ensure timely task completion.

Skills

MS Office Suite

PowerSchool

Customer service

Communication

Organizational skills

Education

High school diploma

Associate degree preferred

Tools

PowerSchool

Payroll software

Financial management software

Job description

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Frontline Applicant Tracking - Great Valley School District

Administrative Assistant to Student Services Department JobID: 1088

• Date Posted: 9/4/2026
• Location: District Office
• Closing Date: 09/19/2026

Administrative Assistant to Student Services Department

District Office

Salary Range: $45,000 to $55,000

Position Summary Provide high-quality administrative and clerical support to the Student Services Department in the areas of special education, student records, purchasing, data reporting, technology systems, family communication, and department programs. The Student Services Administrative Assistant works collaboratively with administrators, staff, families, outside agencies, and other District departments to support accurate, timely, and efficient department operations.

• Review and process special education documents, including Individualized Education Programs (IEPs), Evaluation Reports/Reevaluation Reports (ER/RRs), and Notices of Recommended Educational Placement/Prior Written Notice (NOREPs).
• Assist with required state, federal, and District data collection and reporting, including Act 16, 4010/4011, RISC, and other assigned reports.
• Process requisitions, invoices, purchase orders, supply orders, and other departmental purchasing requests.
• Reconcile purchasing card (P-Card) statements and maintain required supporting documentation.
• Provide administrative and technical support to staff using PowerSchool and other Student Services systems.
• Process confidential student referrals and records requests, including preparing redacted records for legal matters.
• Prepare and distribute communications to parents and guardians through District communication systems.
• Coordinate the administrative and logistical components of special education-related meetings/workshops, including scheduling, registration, communication, and recordkeeping.
• Maintain accurate and organized records and ensure assigned tasks and documentation are completed on time.
• Communicate professionally and effectively with administrators, staff, families, outside agencies, vendors, and community partners.
• Maintain confidentiality of student, family, personnel, legal, and other sensitive information.
• Collaborate with other Student Services administrative support staff to ensure continuity of department operations and provide coverage as needed.
• Perform other duties as assigned in support of the Student Services Department and District operations.

Qualifications

• High school diploma required; associate degree preferred, or an equivalent combination of education and experience.
• Previous administrative support experience required; experience in a school district or public-sector environment preferred.
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, Teams, and PowerPoint. Experience with student information systems, payroll and financial management software, and communication platforms is preferred.
• Excellent written and verbal communication skills.
• Strong organizational, time-management, customer service, and problem-solving abilities.

Demonstrated ability to handle confidential and sensitive information with professionalism, discretion, and sound judgment.

Great Valley School District is an equal-opportunity education institution and will not discriminateonthebasisofrace,color,nationalorigin,sex,age,religion,orhandicapinits activities, programs, or employment practices as required by Title VI, Title IX, Section 504, Individuals with Disabilities Education Act, Chapter 15 of the Pennsylvania School Code, and Americans with Disabilities Act. For informationregardingcivil rights, grievance procedures, services, activities, and facilities accessible to and usable by handicappedpersons, contact the Human Resources Office, Great Valley School District, 100 Lindenwood Dr., Malvern, PA 19355 (610-889-2100).

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