Administrative Assistant – Housing Program Operations

Housing Authority Of New Orleans; New Orleans (LA); On-site; USD 31,000 - 37,000; Full time

Job summary

Housing Authority Of New Orleans seeks an Administrative Assistant to support the Housing Choice Voucher Program in New Orleans, LA. The role emphasizes clerical and administrative duties to assist the department.

Ideal candidates have a minimum of three years of administrative support experience, with two in the housing field. A high school diploma or GED is required, and an Associates Degree is preferred. This is a full-time on-site role with standard office hours.

Qualifications

• High School diploma or GED required.
• Associates Degree is preferred.
• Minimum of three years of administrative support experience, with at least two in the Housing field; or an equivalent combination of education and experience.

Responsibilities

• Performs all duties in accordance with rules, regulations, and policies; may involve communication with other departments.
• Processes routine paperwork and/or enters data into a department log or database;
• Develops procedures and guidelines related to the filing and/or imaging of documents;
• Compiles information from various sources and prepares specialized reports as needed; formats reports according to department standards;
• Prepares routine correspondence as directed;
• Performs administrative support activities such as maintaining files and central records, printing and duplication services,
• Attends meetings as requested and records and distributes minutes
• Sorts and routes mail to proper divisions;
• Performs a variety of administrative tasks such as organizing appointment calendar, booking meeting rooms, screening visitors and telephone calls by answering or referring routine questions;
• Schedules conferences and meetings and records meeting minutes
• Generate annual re-examination and proposed termination notices using mail merge features. Mailout documents to program participants
• Monitor and Track Request for Tenancy Approvals (RFTA) for passing inspections
• Distribute inspection booklets to Housing Specialist
• Other administrative duties as assigned.

Skills

Administrative support

Data entry

Calendar management

Customer service

Written communication

Education

High School diploma or GED

Associates Degree preferred

Tools

MS Office

Mail merge

Record keeping software

Job description

Housing Authority Of New Orleans seeks an Administrative Assistant to support the Housing Choice Voucher Program in New Orleans, LA. The role emphasizes clerical and administrative duties to assist the department.

Ideal candidates have a minimum of three years of administrative support experience, with two in the housing field. A high school diploma or GED is required, and an Associates Degree is preferred. This is a full-time on-site role with standard office hours.