Administrative Assistant – Higher Ed & Operations

01 Philadelphia College of Osteopathic Medicine; United States; On-site; USD 20,139 - 28,683; Full time

Job summary

Philadelphia College of Osteopathic Medicine (PCOM) is seeking an Administrative Assistant at the Moultrie Campus. The role supports the Biomedical Sciences - Administrative team by handling data entry, meeting coordination, and budgeting activities.

The position emphasizes confidentiality, organization, and collaboration, with responsibilities including planning, reporting, and event coordination. A high school diploma is required; associate or bachelor’s degrees are preferred.

Qualifications

• Two years of administrative support experience, preferably in higher education.
• Proficiency with word processing, spreadsheets, email, and virtual meetings.
• Experience with data entry and confidentiality in handling sensitive information.

Responsibilities

• Assist with information gathering for planning, budgeting, and reporting.
• Enter data into databases and systems accurately and timely.
• Schedule meetings, prepare agendas/minutes, and maintain confidentiality.
• Support process improvement and event planning for the department.
• Perform other department-related duties as assigned.

Skills

Customer service

Planning

Organization

Communication

Collaboration

Critical thinking

Education

High school diploma or GED

Associates or Bachelor's preferred

Tools

Google Workspace

Microsoft 365

Excel

Smartsheet

Job description

Philadelphia College of Osteopathic Medicine (PCOM) is seeking an Administrative Assistant at the Moultrie Campus. The role supports the Biomedical Sciences - Administrative team by handling data entry, meeting coordination, and budgeting activities.

The position emphasizes confidentiality, organization, and collaboration, with responsibilities including planning, reporting, and event coordination. A high school diploma is required; associate or bachelor’s degrees are preferred.