Academic Coordinator

Philadelphia College of Osteopathic Medicine; Suwanee (GA); On-site; USD 37,000 - 45,000; Full time

Job summary

Philadelphia College of Osteopathic Medicine (PCOM) – Suwanee Campus is seeking an Academic Coordinator to provide administrative support to the Dean's Office and course directors, assisting with planning, materials, logistics, and reporting.

Responsibilities include maintaining calendars, scheduling courses, arranging room reservations, processing attendance and grade data in LMS/SIS, and collaborating with Student Affairs to support student progress.

Qualifications

• Minimum two years’ experience in a similar administrative support role.
• Strong computer proficiency with word processing, spreadsheets, presentations, email, and virtual meetings.

Responsibilities

• Assist with planning, budgeting and reporting, compliance, and accreditation.
• Maintain department and academic calendars; distribute to faculty and students as directed.
• Coordinate or assist with preparing and compiling course schedules and materials (syllabi, rosters, exams, rubrics).
• Coordinate room reservations and schedules for courses and lab sessions; manage room utilization.
• Maintain attendance records for students and faculty.
• Schedule meetings; prepare and distribute pre- and post-meeting materials.
• Enter students’ academic progress into approved systems (gradebooks, assessment platforms, SIS, LMS).

Skills

Administrative support

Planning & organization

Communication

Collaboration

Customer service

Education

High School Diploma or GED

Bachelor’s degree in business administration or related field

Tools

Google Workspace

Microsoft 365

Job description

Job Title: Academic Coordinator Department: Dean's Office (Mariam Alshukri) FLSA: United States of America (Exempt) Location: Suwanee Campus

JOB SUMMARY

The academic coordinator performs a variety of administrative activities to support instructional content planning and delivery. In general, this role provides administrative support to academic course directors by assisting with the maintenance of course materials, coordination of instructional delivery, and completion of academic reporting activities. Primary responsibilities include, but are not limited to, arranging course logistics, compiling course materials; and providing academic support to students. This role may also collaborate with other departments, such as student affairs, to identify and resolve issues related to students' academic progress.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The successful incumbent will perform the following duties, with or without reasonable accommodations: Assist team members with collecting or compiling information to complete administration-level functions, such as planning, budgeting and reporting, compliance, and accreditation. Maintain current department and academic calendars; distribute to faculty and students, as directed. Coordinate or assist with preparing and compiling course schedules and course-related materials, including but not limited to, syllabi, rosters, exams and evaluations, rubrics, and physical and electronic materials. Coordinate room reservations and schedules for courses, including lab sessions; maintain updated schedule of room and space utilization related to instructional delivery. Maintain accurate attendance records for students and faculty. Collaborate with team members to schedule meetings; prepare and distribute pre- and post-meeting materials, including physical and digital, to meeting attendees. Enter students’ academic progress into approved systems of record accurately and timely. Such systems include gradebooks, exam platforms, student information systems, and learning management systems (LMS).

REQUIRED SKILLS AND EXPERIENCE

Minimum two years’ experience in a similar administrative support role, preferably in a higher education setting. High level of computer proficiency in word processing, spreadsheet, presentations, email, and virtual meeting applications, preferably on the Google Workspace or Microsoft 365 platforms. High level of customer service. Strong planning and organizational skills. Strong written and verbal communication skills. Strong collaboration skills.

EDUCATION AND CERTIFICATIONS

High School Diploma or GED; Bachelor’s degree in business administration or a related field preferred.

PHYSICAL REQUIREMENTS

Ability to stand, walk, and sit for prolonged periods. Ability to view computer screen(s) for extended periods. Manual dexterity and mobility in order to use personal computers and other office equipment.

Starting Salary: $41,000

The referenced salary range is based on PCOM good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level.

• PCOM offers a total rewards package that supports our employees' health, life, career and retirement.

PCOM prohibits discrimination on the basis of age, race, sex, color, gender, gender identity and expression, national origin, ethnicity, ancestry, sexual orientation, religion, creed, disability, genetic information, marital status, pregnancy, military and military veteran status or any other legally protected class status in all its programs, activities, and employment practices.

At Philadelphia College of Osteopathic Medicine, you will be part of a community of caring, professional and committed individuals who focus on making the PCOM experience the best possible for our students. Our dedication to academic and institutional excellence drives everything we do. As a PCOM employee at our Philadelphia, PA Suwanee, GA or Moultrie, GA locations, you can make a meaningful contribution to the continued success and improvement of the College. At PCOM, you can become part of our rich heritage, enjoy a competitive compensation and benefits package, and take advantage of opportunities for professional and personal growth.

Philadelphia College of Osteopathic Medicine (PCOM) is an equal opportunity employer.

PCOM prohibits discrimination on the basis of age, race, sex, color, gender, gender identity and expression, national origin, ethnicity, ancestry, sexual orientation, religion, creed, disability, genetic information, marital status, pregnancy, military and military veteran status or any other legally protected class status in all its programs, activities, and employment practices.

PCOM provides reasonable accommodations to individuals with ADA qualifying disabilities who need assistance in completing the online application and/or the hiring process due to their diagnosed disability.

Please email the PCOM Equal Opportunity and Access Manager (Title IX Coordinator) at [e-mail] or call 215-871-6528 to begin the disability accommodation process.

Reasonable accommodation requests are reviewed on a case-by-case basis.