Administrative Assistant-High School (240 days)

Siloam Springs School District; Siloam Springs (AR); On-site; USD 32,000 - 42,000; Full time

Job summary

Siloam Springs School District in Arkansas seeks an Administrative Assistant at the High School to support daily operations, answer calls, maintain records, and prepare communications. The role reports to the Principal and requires strong computer skills, organization, and teamwork with staff, parents, and students.

The position expects accuracy in recordkeeping, ability to manage multiple tasks, and proactive, professional communication. 240-day contract with benefits is provided.

Qualifications

• High school diploma.
• Experience in a professional office setting.
• Strong computer skills with Google Suite and Microsoft Office.
• Experience with eSchool, eFinance, and Yellow Folder.
• Ability to operate office equipment with a high degree of skill.
• Highly organized, self-starter and able to multitask.
• Effective verbal and written communication; strong telephone skills.
• Bilingual preferred.

Responsibilities

• Answer phones, receive messages, and respond to inquiries by staff, parents, or district patrons.
• Maintain electronic files and input data for recordkeeping in multiple systems.
• Produce brochures, handbooks, notebooks, flyers, and meeting agendas.
• Type and prepare reports, distribute information to internal and external parties.
• Prepare communications for families, staff, and students.
• Accurately maintain student records and assist with finances with the admin team.

Skills

Office administration

Organizational skills

Communication skills

Multitasking

Independent worker

Team player

Bilingual (preferred)

Education

High School Diploma

Tools

Google Suite

Microsoft Office

eSchool

eFinance

Yellow Folder

Photocopier & office equipment

Job description

POSITION TITLE: Administrative Assistant - High School

REPORTS TO: Principal

TERMS OF EMPLOYMENT: 240-day contract with benefits according to Siloam Springs School Board policies

LOCATION: High School

QUALIFICATIONS:

• High school diploma
• Experience working in a professional office setting
• Strong computer skills, with proficiency in Google Suite and Microsoft Office
• Experience with eSchool, eFinance, and Yellow Folder
• Able to operate personal computers, laptop computer, peripheral computer equipment, photocopier, and other office equipment with a high degree of skill
• Highly motivated with strong organizational skills and able to coordinate multiple tasks at one time
• Self-starter
• Able to work independently
• Organized
• Effective verbal and written communication skills
• Strong telephone and interpersonal communication skills
• Knowledge, understanding of and patience interacting with students, parents and community members
• Ability to work as a contributing and flexible team member
• Bilingual preferred

ESSENTIAL JOB FUNCTIONS:

• Answer phones, receive messages, and respond to inquiries by staff, parents, or patrons of the district
• Maintain electronic files
• Input/compile data/information for recordkeeping in multiple software systems
• Produce brochures, handbooks, notebooks, flyers, and meeting agendas
• Type or prepare reports, compile data, and distribute information to parties both inside and outside the district
• Type and/or prepare correspondences and communications for families, staff, and students
• Accurately maintain student records in a timely manner
• Work closely with the building principal and administration team to manage accounts and spending, handle daily cash collection and reconciliation of finances

OTHER JOB FUNCTIONS:

• Maintain confidentiality
• Attend meetings and training as directed
• Present and communicate in a professional manner
• Work additional hours or overtime as directed
• Other duties as assigned by the supervisor