Administrative Assistant — Healthcare Operations & HR Support

Banyan-Treatment-Centers-; Milford (DE); On-site; USD 36,000 - 48,000; Full time

Job summary

Banyan Treatment Centers is seeking an Administrative Assistant to join our Milford, DE team. You will support Human Resources, leadership, employees, patients, and visitors while ensuring daily administrative tasks run smoothly.

The role offers full-time hours from 8:30 AM to 5:00 PM, Monday through Friday, in a busy behavioral health setting. This position provides opportunities to develop experience in HR coordination and facility operations within a national organization.

Qualifications

• High school diploma or equivalent.
• Minimum of 2 years of administrative experience.
• Strong customer service and interpersonal skills.
• Excellent written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Ability to maintain professionalism and confidentiality when handling sensitive information.
• Some college education (preferred).
• Experience in a substance use disorder, mental health, or psychiatric treatment setting (preferred).
• Experience with KIPU EMR (preferred).
• Working knowledge of Microsoft Word, Excel, and Outlook (preferred).
• Experience supporting Human Resources, healthcare administration, or facility operations (preferred).

Responsibilities

• Provide administrative support to Human Resources, facility Directors and other departments as needed.
• Answer incoming calls and direct callers to the appropriate department or resource.
• Welcome and screen visitors, maintain visitor logs, and provide visitor badges.
• Coordinate scheduling and use of group rooms for employee events, meetings, and classes.
• Maintain and track patient financial accounts, including approved additions and expenditures.
• Coordinate approved patient purchases and maintain accurate records of payments and account balances.
• Manage petty cash, including balancing, replenishment, and verification of approved requests.
• Complete bank and Post Office runs for approved patient and facility needs.
• Coordinate the return of patient property and funds during discharge and maintain accurate records in applicable systems.

Skills

Customer service

Interpersonal skills

Organizational skills

Written and verbal communication

Education

High school diploma or equivalent

Tools

KIPU EMR

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Banyan Treatment Centers is seeking an Administrative Assistant to join our Milford, DE team. You will support Human Resources, leadership, employees, patients, and visitors while ensuring daily administrative tasks run smoothly.

The role offers full-time hours from 8:30 AM to 5:00 PM, Monday through Friday, in a busy behavioral health setting. This position provides opportunities to develop experience in HR coordination and facility operations within a national organization.