Administrative Assistant - Healthcare Event

Gilder Search Group; Cheyenne (WY); On-site; USD 22,000 - 30,000; Full time

Benefits offered by this job

Travel provided

Hotel provided

Stipends

Job summary

CareerNation is seeking an Administrative Assistant to support an on-site healthcare event in Cheyenne, WY. You will handle participant check-in, intake verification, and general event coordination to ensure smooth flow.

Responsibilities include assisting clinical staff with non-clinical tasks, preparing the site, and managing supplies. This is a short-term assignment with potential travel, stipends, and hotel accommodations provided.

Qualifications

• Previous administrative, medical-office, healthcare, event, or customer-service experience preferred.
• Strong organizational skills and attention to detail.
• Comfortable interacting with a high volume of participants.
• Professional communication skills.
• Ability to remain on-site for the full scheduled event.

Responsibilities

• Greet and check in participants.
• Complete participant intake and verify required information.
• Assist with participant check-out.
• Direct participants between stations and help maintain efficient event flow.
• Assist clinical staff with non-clinical administrative needs.
• Help prepare the site before the event begins.
• Assist with breakdown and cleanup at the end of the event.
• Organize, monitor, and track event supplies and inventory.
• Identify supply shortages or operational issues.
• Communicate questions, delays, staffing concerns, or other issues to the off-site lead/manager as needed.
• Maintain an organized and professional event environment.

Skills

Strong organizational skills

Professional communication skills

Reliable and punctual

Ability to work independently

Interpersonal skills

Job description

Administrative Assistant – Healthcare Event

CareerNation is seeking organized and personable Administrative Assistants to support an upcoming on-site healthcare event.

This is a hands-on event support position responsible for participant intake, check-in/check-out, event flow, supplies, and communication with event leadership.

This short-term assignment can be converted into an ongoing travel contract with company-provided travel, hotel, and stipends!

Cheyenne WY:9/9/26, 7am - 6pm

Little America Hotel & Resort, 2800 W Lincolnway, Cheyenne, WY 82009

Responsibilities

• Greet and check in participants
• Complete participant intake and verify required information
• Assist with participant check-out
• Direct participants between stations and help maintain efficient event flow
• Assist clinical staff with non-clinical administrative needs
• Help prepare the site before the event begins
• Assist with breakdown and cleanup at the end of the event
• Organize, monitor, and track event supplies and inventory
• Identify supply shortages or operational issues
• Communicate questions, delays, staffing concerns, or other issues to the off-site lead/manager as needed
• Maintain an organized and professional event environment

Requirements

• Previous administrative, medical-office, healthcare, event, or customer-service experience preferred
• Strong organizational skills and attention to detail
• Comfortable interacting with a high volume of participants
• Ability to work independently while following instructions from an off-site manager
• Reliable and punctual
• Professional communication skills
• Ability to remain on-site for the full scheduled event