Healthcare Administrative Assistant

Purposelink Recruitment; San Francisco (CA); On-site; USD 30,000 - 39,000; Part time

Job summary

Purposelink Recruitment is seeking a Healthcare Administrative Assistant for a contract role at a client facility. The position involves front desk duties, patient check-in/out, scheduling, and inter-service communication in a fast-paced clinical setting.

Ideal candidates will have 2+ years of healthcare or administrative experience and familiarity with Epic ClinDoc, EpicCare Inpatient, or Epic Inpatient modules. Monday–Friday, 8:00 AM–5:00 PM, contract with potential for permanent hire.

Qualifications

• High School Diploma or GED required.
• Minimum 2+ years in healthcare or administrative roles.
• 2+ years working with Epic ClinDoc, EpicCare Inpatient or Epic Inpatient modules.

Responsibilities

• Check patients in and out.
• Schedule appointments and manage waitlists across service lines.
• Answer calls forwarded from the call center.
• Schedule scans and ensure correct appointment types.
• Ensure paperwork and consent forms are completed prior to visits.
• Fax documents to patients and facilities.
• Respond to patient messages promptly and courteously.
• Coordinate communication between service lines.
• Order and maintain office supplies.

Skills

Healthcare

Administration

Education

High School Diploma or GED

Tools

Epic ClinDoc

EpicCare Inpatient

Epic Inpatient

Job description

Healthcare Administrative Assistant – Front Desk & Scheduling (Contract)

Schedule: Monday–Friday, 8:00 AM–5:00 PMType: Contract (potential for permanent hire)

Overview

This role supports essential healthcare administrative functions at a client facility, focusing on patient check‑in/out, appointment scheduling, and communication across multiple service lines. The ideal candidate is a proactive problem‑solver with strong interpersonal skills and the ability to work effectively in a fast‑paced clinical environment. This is a contract position with the possibility of transitioning to a permanent role based on performance and alignment with workflow and culture.

Required Qualifications

• High School Diploma or GED
• 2+ years of experience in ANY of the following:
  • Healthcare
  • Administration
• 2+ years of experience in ANY of the following Epic modules:
  • Epic ClinDoc
  • EpicCare Inpatient
  • Epic Inpatient

Key Responsibilities

• Check patients in and out
• Schedule appointments and manage waitlists across multiple service lines
• Answer calls forwarded from the call center
• Schedule scans and ensure correct appointment types
• Ensure paperwork and consent forms are completed prior to visits
• Fax documents to patients and facilities
• Respond to patient messages promptly and courteously
• Coordinate communication between various service lines
• Order and maintain office supplies
• Perform additional administrative tasks as assigned

Schedule & Shift Details

• Monday–Friday: 8:00 AM – 5:00 PM