Administrative Assistant - Healthcare Event

Gilder Search Group; Montgomery (AL); On-site; USD 17,000 - 25,000; Full time

Job summary

CareerNation is seeking an Administrative Assistant to support a healthcare event in Montgomery, Alabama. This on-site role focuses on participant intake, check-in/check-out, event flow coordination, and communication with event leadership.

Responsibilities include greeting participants, verifying information, assisting with check-out, and ensuring smooth operations with strong organizational skills and professional communication. Travel and lodging stipends may be provided for the engagement.

Qualifications

• Previous administrative, medical-office, healthcare, event, or customer-service experience preferred.
• Strong organizational skills and attention to detail.
• Comfortable interacting with a high volume of participants.
• Ability to work independently while following instructions from an off-site manager.
• Reliable and punctual.
• Professional communication skills.
• Ability to remain on-site for the full scheduled event.

Responsibilities

• Greet and check in participants
• Complete participant intake and verify required information
• Assist with participant check-out
• Direct participants between stations and help maintain efficient event flow
• Assist clinical staff with non-clinical administrative needs
• Help prepare the site before the event begins
• Assist with breakdown and cleanup at the end of the event
• Organize, monitor, and track event supplies and inventory
• Identify supply shortages or operational issues
• Communicate questions, delays, staffing concerns, or other issues to the off-site lead/manager as needed
• Maintain an organized and professional event environment

Skills

Organizational skills

Customer service

Healthcare environment

Communications

Independent worker

Tools

Check-in systems

Job description

Administrative Assistant – Healthcare Event

CareerNation is seeking organized and personable Administrative Assistants to support an upcoming on-site healthcare event.

This is a hands-on event support position responsible for participant intake, check-in/check-out, event flow, supplies, and communication with event leadership.

This short-term assignment can be converted into an ongoing travel contract with company-provided travel, hotel, and stipends!

Montgomery, AL

9/23/26 + 9/24/26,7 AM–6 PM

Embassy Suites Montgomery, 300 Tallapoosa St, Montgomery, AL36104

Responsibilities

• Greet and check in participants
• Complete participant intake and verify required information
• Assist with participant check-out
• Direct participants between stations and help maintain efficient event flow
• Assist clinical staff with non-clinical administrative needs
• Help prepare the site before the event begins
• Assist with breakdown and cleanup at the end of the event
• Organize, monitor, and track event supplies and inventory
• Identify supply shortages or operational issues
• Communicate questions, delays, staffing concerns, or other issues to the off-site lead/manager as needed
• Maintain an organized and professional event environment

Requirements

• Previous administrative, medical-office, healthcare, event, or customer-service experience preferred
• Strong organizational skills and attention to detail
• Comfortable interacting with a high volume of participants
• Ability to work independently while following instructions from an off-site manager
• Reliable and punctual
• Professional communication skills
• Ability to remain on-site for the full scheduled event