Executive Assistant

Cheyenne Regional Medical Center; Cheyenne (WY); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Medical Plans

Dental Plans

Vision Plans

Retirement Plans

Employer Match

Life Insurance

Disability Insurance

Wellness Program

Employee Assistance Program

PTO 21 days

Tuition Reimbursement

Magnet Hospital

Job summary

Cheyenne Regional Medical Center in Cheyenne, WY is seeking an experienced Executive Assistant to provide advanced administrative support to the senior executive team and Board of Trustees.

You will manage calendars, travel, expense reports, and confidential information, while leading clerical staff and coordinating special projects. This role requires strong organization, discretion, and communication skills in a dynamic hospital environment.

Qualifications

• Proficient with MS Office, Outlook and Internet Explorer.
• Excellent organization skills and attention to detail.
• Excellent oral and written communication skills.
• Ability to rapidly adjust tasks/priorities.
• Demonstrates an independent work initiative, sound judgment, and critical thinking skills.
• Ability to handle multiple tasks simultaneously.
• Proficient with standard office equipment.

Responsibilities

• Performs a broad range of administrative tasks for the executive team and Board of Trustees.
• Exercises frequent independent judgment within agreed-upon limits.
• Maintains confidentiality of privileged and sensitive information.
• Makes administrative decisions and takes action in the executive's absence.
• Collaborates with executive to offer input on special projects and processes.
• Manages travel arrangements for executive and other personnel.
• Reconciles and prepares timely expense reports for executives and their division.
• Responsible for clerical and office support tasks.
• Maintains files and record system.
• Coordinates and manages executive’s calendar.
• Leads other clerical employees concerning proper procedures, methods and standards.
• Directs and reviews work of administrative staff as appropriate.

Skills

MS Office

Outlook

Internet Explorer

Organization

Detail-oriented

Communication

Independent initiative

Multitasking

Office equipment

Education

Associate’s Degree or equivalent experience

Job description

A Day in the Life of a Executive Assistant

The Executive Assistant provides advanced administrative support to the senior level executive team. Acts as a liaison for internal and external affairs.

Why Work at Cheyenne Regional?

• Employer Sponsored Medical, Dental, and Vision Plans
• 403(b) and 457(b) retirement options with 4% employer match
• Life Insurance
• Short Term and Long-Term Disability Insurance
• Employer Sponsored Wellness Program
• Employee Assistance Program
• ANCC Magnet Hospital
• 21 PTO days per year (increases with tenure)
• Tuition Reimbursement Program
• Dedicated Loan Forgiveness Advisory Service

Here is What You Will Be Doing:

• Performs a broad range of administrative tasks for the executive team and Board of Trustees.
• Exercises frequent independent judgment within agreed-upon limits.
• Maintains confidentiality of privileged and sensitive information.
• Makes administrative decisions and takes action in the executive's absence.
• Collaborates with executive to offer input on special projects and processes.
• Manages travel arrangements for executive and other personnel.
• Reconciles and prepares timely expense reports for executives and their division.
• Responsible for clerical and office support tasks.
• Maintains files and record system.
• Coordinates and manages executive’s calendar.
• Leads other clerical employees concerning proper procedures, methods and standards.
• Directs and reviews work of administrative staff as appropriate.

Desired Skills:

• Proficient with MS Office, Outlook and Internet Explorer
• Excellent organization skills and attention to detail
• Excellent oral and written communication skills
• Ability to rapidly adjust tasks/priorities
• Demonstrates an independent work initiative, sound judgment, and critical thinking skills
• Ability to handle multiple tasks simultaneously
• Proficient with standard office equipment

Here is What You Need:

• Associate’s Degree or equivalent experience
• Five years of administrative support experience

About Cheyenne Regional:

Cheyenne Regional Medical Center was founded in 1867 as a tent hospital by the Union Pacific Railroad to treat workers injured while building the transcontinental railroad. Today, we are the largest hospital in the state of Wyoming, employing over 2,000 people, and treating over 350,000+ patients from southeastern Wyoming, western Nebraska, and northern Colorado. We pride ourselves on patient and employee experience by living our core values of Integrity, Caring, Compassion, Respect, Service, Teamwork and Excellence to great health.

Our team makes a difference every day by providing trusted healthcare expertise through a passionate and I.N.S.P.I.R.E.(ing) approach with a personal touch. By living our values, we aim to achieve our goal of becoming a 5-star rated hospital, providing critical support and resources to our community and the greater region we serve.