Medical Records/Unit Secretary

Northern Manhattan Rehab and Nursing Center; New York (NY); On-site; USD 48,000 - 56,000; Full time

Benefits offered by this job

Competitive compensation

Supportive work environment

Job summary

Northern Manhattan Rehab and Nursing Center in New York, NY is seeking an experienced and highly organized Medical Records/Unit Secretary to support our Nursing Department. This role ensures smooth daily operations in a fast-paced healthcare environment and requires punctuality, attention to detail, and the ability to multitask.

Responsibilities include organizing and maintaining resident medical records, HIPAA compliance, coordinating admissions/discharges/transfers, and supporting staff with

Qualifications

• High School Diploma or equivalent.
• Proficiency in Microsoft Office.
• Minimum of two years of clerical experience, preferably in a healthcare or nursing home setting.
• Experience with proofreading, cross-indexing, and filing.
• Excellent oral and written communication skills.
• Strong attendance and punctuality are required.
• CNA certificate preferred but not required.

Responsibilities

• Organize and maintain complete, accurate, and up to date resident medical records in accordance with federal, state, and facility regulations.
• Oversee the release, storage, archiving, and transcription of medical records in compliance with HIPAA standards.
• Collaborate with nursing, clinical, and administrative staff to ensure timely documentation.
• Promote cooperative and professional relationships with residents, families, staff, vendors, and healthcare partners.
• Prepare, duplicate, distribute, and mail reports, letters, and documents as directed.
• Answer telephones professionally and provide information in accordance with nursing home regulations.
• Manage electronic and paper medical records systems.
• Process admissions, discharges, and transfers.
• Abstract, analyze, audit, and code medical records promptly.
• Assist with chart audits and regulatory surveys.
• Additional duties as assigned.

Skills

Oral and written communication

Strong attendance and punctuality

Detail-oriented

Multitasking

Education

High School Diploma or equivalent

Tools

Microsoft Office

Job description

Now Hiring: Medical Records/Unit Secretary in New York, NY

Northern Manhattan Rehab and Nursing Center is seeking an experienced and highly organized Secretary to support our Nursing Department. This position plays a vital role in ensuring smooth daily operations in a fast-paced, dynamic healthcare environment. The ideal candidate is professional, punctual, detail-oriented, and able to multitask effectively.

Responsibilities of Medical Records/Unit Secretary:

• Organize and maintain complete, accurate, and up to date resident medical records in accordance with federal, state, and facility regulations

• Oversee the release, storage, archiving, and transcription of medical records in compliance with HIPAA standards

• Collaborate with nursing, clinical, and administrative staff to ensure timely documentation

• Promote cooperative and professional relationships with residents, families, staff, vendors, and healthcare partners

• Prepare, duplicate, distribute, and mail reports, letters, and documents as directed

• Answer telephones professionally and provide information in accordance with nursing home regulations, referring complex inquiries to appropriate personnel

• Manage electronic and paper medical records systems.

• Process admissions, discharges, and transfers

• Abstract, analyze, audit, and code medical records promptly

• Assist with chart audits and regulatory surveys

• Additional duties as assigned

Qualifications:

• High School Diploma or equivalent

• Proficiency in Microsoft Office

• Minimum of two (2) years of clerical experience, preferably in a healthcare or nursing home setting

• Experience with proofreading, cross-indexing, and filing

• Excellent oral and written communication skills

• Strong attendance and punctuality are required

• CNA certificate preferred but not required

What We Offer:

• Supportive and collaborative work environment

• Opportunity to work in a respected Skilled Nursing Facility

• Competitive compensation based on experience

07/24/2026