Administrative Assistant (Health & Human Services Committee)

My Florida CFO; Tallahassee (FL); On-site; USD 38,000 - 52,000; Full time

Job summary

The Florida Legislature is seeking an Administrative Assistant for the Health & Human Services Committee in Tallahassee. The position involves coordinating administrative tasks, performing research, preparing reports, and assisting with bill analyses and committee materials.

Responsibilities include planning meetings, drafting documents, handling confidential information, and supervising clerical staff as needed.

Qualifications

• Bachelor’s degree from an accredited college or university.
• Administrative experience can substitute on a year-for-year basis for the required college education.
• Knowledge of administrative principles and research techniques.
• Ability to plan, organize, and coordinate work assignments.
• Ability to communicate effectively verbally and in writing.

Responsibilities

• Performs special assignments, research, and report preparation.
• Reviews records and reports and recommends solutions or courses of action.
• Assists supervisor in handling daily administrative duties.
• Prepares confidential correspondence and answers telephone inquiries.
• Drafts amendments and bills and edits committee documents.
• Trains and supervises clerical personnel to ensure smooth workflow.
• Assists in planning committee meetings and prepares notices and agendas.

Skills

Administrative support

Research techniques

Attention to detail

Team cooperation

Data interpretation

Education

Bachelor's degree

Tools

MS Office

Job description

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Administrative Assistant (Health & Human Services Committee)

The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website .

The Florida Legislature
Florida House of Representatives

This is independent work coordinating administrative tasks and assignments and providing analysis and research on a variety of administrative matters.

Pursuant to sections 112.3144 and 112.3145, Florida Statutes, this position is required to electronically file a Form 1 – Statement of Financial Interests with the Florida Commission on Ethics within 30 days of hire.

Examples of Work Performed

• Performs special assignments, research, and report preparation.
• Reviews records and reports which require action and recommends solutions or courses of action.
• Assists supervisor in handling daily administrative duties and acts in matters where authority has been delegated.
• Prepares confidential correspondence, secures information necessary for preparing replies, and answers telephone inquiries to relieve supervisor from routine assignments.
• Processes a variety of correspondence, investigates subject matter, and prepares replies.
• Trains and supervises clerical and/or other administrative personnel to ensure accurate and smooth work flow of the unit.
• Defines and investigates problems; formulates methods of resolution.
• Assists in formulating and recommending programs and policies of the unit; interprets and administers policies.
• Assists in planning full committee and/or subcommittee meetings and workshops.
• Responsible for preparing notices, detailed agenda, bill analyses and/or budget notes, and other meeting materials, recording and reporting out meetings. Acts as official custodian of bills referred to committee.
• Drafts amendments and bills, substantively edits committee bills, bill analyses, and other documents.
• Performs other related duties as required.

Knowledge, Skills and Abilities

• Knowledge of administrative principles and practices.
• Knowledge of research techniques.
• Ability to pay attention to detail and review work for accuracy and quality of content.
• Ability to work cooperatively as a team member and to contribute to the efficient internal functioning of the unit.
• Ability to collect, analyze, and interpret data.
• Ability to plan, organize, and coordinate work assignments.
• Ability to communicate effectively verbally and in writing.
• Ability to deal tactfully and courteously with the demands of the public.
• Ability to handle confidential information.
• Ability to understand and apply rules, regulations, policies, and procedures.
• Ability to prepare reports, correspondence, and maintain records.
• Ability to utilize problem-solving techniques.
• Ability to train others.
• Ability to supervise people.

Minimum Qualifications

• A bachelor’s degree from an accredited college or university.
• Administrative experience can substitute on a year-for-year basis for the required college education.

Commensurate with experience
The Legislature offers a competitive benefits package.

If an accommodation is needed for a disability, please notify Human Resources at [phone].

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.