Administrative Assistant

SCO Family of Service; Town of Sodus (NY); On-site; USD 25,000 - 30,000; Full time

Job summary

SCO Family of Services is seeking an administrative professional to support the Principal and school leaders. The role involves managing daily schedules, handling calls, coordinating meetings, and maintaining confidential records with professionalism and tact.

The position requires at least a high school diploma, with a preference for an Associate’s or Bachelor’s degree and prior experience in school or human services settings. Strong organizational and communication skills are essential.

Qualifications

• High school diploma or equivalent required.
• Associate’s or Bachelor’s degree preferred.
• Experience in a school, special education, behavioral health, or human services setting preferred.
• Assist Principal and other school administrators with scheduling and communications.
• Maintain confidentiality and professional boundaries.
• Strong organizational and time-management skills.
• Ability to handle crises calmly and professionally.

Responsibilities

• Provide daily administrative support to the Principal and other school administrators.
• Manage and organize administrators’ daily schedules, meetings, appointments, and deadlines.
• Answer incoming telephone calls, take messages, respond to inquiries, and direct calls appropriately.
• Prepare correspondence, incident documentation, reports, schedules, records, and administrative files.
• Communicate professionally with students, staff, families, visitors, outside agencies, and community partners.
• Remain calm and professional during crises and emergencies.

Skills

Administrative support

Communication skills

Time management

Crisis management

Confidentiality

Multitasking

Education

High school diploma or equivalent

Associate’s or Bachelor’s degree preferred

Tools

Microsoft Office

Job description

• High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred .
• Previous administrative experience, preferably in a school, special education, behavioral health, or human services setting .
• Provide daily administrative support to the Prin cipal and other school administrators .
• Manage and organize administrators’ daily schedules , including meetings, appointments, observations, phone calls, deadlines, and other responsibilities.
• Answer incoming telephone calls , take accurate messages, respond to routine inquiries, and direct calls appropriately.
• Demonstrate strong organizational and time-management skills and the ability to manage multiple priorities in a fast-paced environment.
• Remain calm, professional, and responsive during student or staff crises, behavioral incidents, and emergencies .
• Assist administrators in coordinating staff and student needs during crisis situations and ensure necessary personnel are notified.
• Communicate professionally with students, staff, families, visitors, outside agencies, and community partners .
• Assist with preparing and maintaining correspondence, incident documentation, reports, schedules, records, and administrative files .
• Demonstrate the ability to support and appropriately interact with students with emotional, behavioral, intellectual, and developmental needs .
• Maintain strict confidentiality regarding student, family, staff, behavioral, medical, and administrative information.
• Demonstrate sound judgment, professionalism, and appropriate boundaries when handling sensitive or confidential matters .
• Possess strong written, verbal, interpersonal, and problem-solving skills .
• Demonstrate patience, reliability, flexibility, initiative, and emotional composure , particularly during stressful or unexpected situations.
• Ability to adjust priorities quickly while helping ensure the school office and administrative team continue to operate efficiently.

*Compensation for this position is $18.00-$21.50 per hour, based on experience and qualifications*

SCO Family of Services is an Equal Opportunity Employment Employer.

Qualifications

Education

Required

High School or better.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.