Administrative Assistant — Growth, Team Support & Balance

Smith Marion & Co., Inc.; Franklin (TN); On-site; USD 28,000 - 29,000; Full time

Benefits offered by this job

Paid holidays

PTO 120h

401(k)

Health insurance

Dental insurance

Vision insurance

Group life insurance

Paid jury duty

Wellness program

Job summary

Smith Marion & Co., Inc. is seeking an Administrative Assistant to provide proactive support across firm operations, ensuring efficiency and a high standard of client service.

This role collaborates with the Franklin office and supports colleagues across the firm. The ideal candidate brings 3+ years of administrative experience, excellent communication, and high attention to detail in a professional services setting.

Qualifications

• High School Diploma or GED required; some college or training preferred.
• 3+ years of administrative experience (experience in a professional services or accounting firm is a plus).
• Strong communication and interpersonal skills; able to build positive relationships with clients and team members.
• High attention to detail and strong organizational skills.
• Ability to manage multiple priorities and adapt quickly in a fast-paced environment.
• Self-directed with ownership, accountability and follow-through.

Responsibilities

• Answer multi-line phones.
• Prepare and QC drafts and reports.
• Client correspondence.
• Process bank deposits and post payments to the firm’s time and billing software.
• Track and maintain monthly AR.
• Process mail.
• Scan work papers and other documents into appropriate software locations.

Skills

Interpersonal skills

Communication

Attention to detail

Organizational skills

Multi-tasking

Self-motivation

Conflict resolution

Teamwork

Typing 30+ wpm

Education

High school diploma or GED

Tools

Microsoft Office

Job description

Smith Marion & Co., Inc. is seeking an Administrative Assistant to provide proactive support across firm operations, ensuring efficiency and a high standard of client service.

This role collaborates with the Franklin office and supports colleagues across the firm. The ideal candidate brings 3+ years of administrative experience, excellent communication, and high attention to detail in a professional services setting.