Administrative Assistant - Franklin, TN

Smith Marion & Co.; Franklin (VA); On-site; USD 28,000 - 29,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k) plan

Paid time off

Paid holidays

Jury duty pay

Wellness program

Job summary

Smith Marion & Co. seeks an Administrative Assistant to join our Franklin office. The role provides proactive support across firm operations, ensuring efficiency, organization, and strong client service.

You will help with day-to-day tasks while growing within a collaborative public accounting environment. Ideal candidates have 3+ years of administrative experience, a high school diploma or GED, and excellent communication.

Qualifications

• Must have a high school diploma or GED; some college or training is a plus.
• 3+ years of administrative experience, preferably in a professional services or accounting firm.
• Strong communication and interpersonal skills; ability to build positive relationships with clients and team members.
• High attention to detail and strong organizational skills.
• Ability to manage multiple priorities and adapt quickly in a fast-paced environment.
• Self-directed with ownership, accountability, and follow-through.
• Proactively supports evolving team needs and growth.

Responsibilities

• Answer multi-line phones.
• Prepare and QC drafts and reports.
• Client correspondence.
• Process bank deposits and post payments to the firm's time and billing software.
• Track and maintain monthly AR.
• Process mail.
• Scan work papers and documents into the appropriate software file locations.

Skills

Communication

Interpersonal skills

Multitasking

Detail-oriented

Owner mindset

Professionalism

Typing speed

Education

High School Diploma or GED

Some college or training

Tools

Microsoft Office

Office equipment

Job description

We are a mid-sized public accounting firm that values excellent workplace culture and work-life balance. We are seeking an Administrative Assistant to join our team. This role offers the opportunity to grow while building strong relationships with the Franklin office team and supporting colleagues across the firm.
Here's how we do it:

• We develop team members through our hands-on training program.
• We are open and transparent with our team.
  So you can stop worrying about your future career and instead join a great team that values collaboration, innovation, and passion about life-long learning.

Position Overview

The Administrative Assistant provides proactive support across firm operations, ensuring efficiency, organization, and a high standard of client and internal service. This role requires strong attention to detail, adaptability, and ownership of day-to-day administrative functions.

Requirements

• High School Diploma or GED required: some college or additional training preferred.
• 3+ years of administrative experience (experience in a professional services or accounting firm is a plus).
• Strong communication and interpersonal skills; able to build positive relationships with clients and team members.
• High attention to detail and strong organizational skills.
• Ability to manage multiple priorities and adapt quickly in a fast-paced environment.
• Self-directed with a strong sense of ownership, accountability, and follow-through.
• Proactively supports evolving team needs and demonstrates a commitment to continuous learning and growth.
• Able to work both independently and under direction.
• Professional, reliable, and able to execute tasks with accuracy and efficiency.
• Comfortable navigating and resolving conflict or challenging situations.
• Proficiency in Microsoft Office and general office equipment.
• Typing speed of 30+ words per minute.
• Ability to sit and work at a computer for extended periods.

Key Responsibilities

• Answer multi-line phones.
• Prepare and qc drafts and reports.
• Client correspondence.
• Process bank deposits and post payment to the firm's time and billing software.
• Track and maintain monthly AR.
• Process mail.
• Scan work papers and/or other documents into appropriate software file locations.

Benefits

• 10 paid holidays per year
• 120 hours of paid time off annually
• 401(k) profit-sharing plan
• Health, dental, and vision insurance
• Group life insurance
• Paid jury duty
• Wellness program
  Salary

$20-21/hr - full time