Administrative Assistant - Growth, Support & Impact

Rimkus-; Englewood (CO); On-site; USD 52,000 - 66,000; Full time

Benefits offered by this job

Health care plan

Retirement plan

Life insurance

Paid time off

Family leave

Disability insurance

Training & development

Job summary

Rimkus is seeking an experienced Administrative Assistant to support the District Manager and department heads. The role involves preparing correspondence, scheduling meetings, and handling invoices with discretion in a professional environment.

The position requires handling confidential information, strong writing and proofreading skills, and proficiency with MS Office and SharePoint. On-site work and a focus on organization are essential.

Qualifications

• High school diploma with some college; Associate degree or higher desirable.
• Minimum of 3 years’ experience in an administrative capacity.
• Experience in legal, construction, insurance industries a plus.

Responsibilities

• Prepares general correspondence and emails.
• Receives incoming matter assignments, addresses all elements of matter sheet, and inputs assignment into company systems with accuracy. Communicates with clients on a professional level.
• Ensures timely review of invoices and submits to clients via email or client portal.
• Maintains matter-related and general office files per company directives (hard copies, electronic, archived, vendor files) and other files related to the company’s business.
• Depending on office size, may oversee evidence storage, evidence records, and process legal subpoenas.
• Schedules and organizes activities such as meetings, and other activities for all members of the department or business group.
• Processes matters and check requests, and third-party invoices.
• Answer phones and route calls to office personnel.
• Work in conjunction with other administrative staff in the office.
• May assist the District Manager and Business Development Manager with client collections.
• Adheres to directives as outlined in the Administrative Systems and Procedures Manual.
• Attends and participates in monthly region administrative conference calls.
• Performs other duties as assigned.

Skills

Interpersonal skills

Confidentiality

Communication

MS Office

SharePoint

Attention to detail

Organizational skills

Education

High school diploma

Associate degree desirable

Tools

MS Word

Excel

Outlook

PowerPoint

Teams

SharePoint

Job description

Rimkus is seeking an experienced Administrative Assistant to support the District Manager and department heads. The role involves preparing correspondence, scheduling meetings, and handling invoices with discretion in a professional environment.

The position requires handling confidential information, strong writing and proofreading skills, and proficiency with MS Office and SharePoint. On-site work and a focus on organization are essential.