Professional Administrative Assistant - Legal Support

Rimkus Consulting Group; Englewood (CO); On-site; USD 52,000 - 68,000; Full time

Benefits offered by this job

Health Care Plan (Medical)

Retirement Plan (401k)

Life Insurance

Paid Time Off

Family Leave

Disability insurance

Training & Development

Job summary

Rimkus Consulting Group is seeking an organized Administrative Assistant to support multiple departments in an office environment. This role handles clerical tasks, correspondence, client communications, and file maintenance to ensure smooth daily operations.

The position requires a high school diploma (associate degree preferred) and at least 3 years of administrative experience, with bonus points for legal, construction, or insurance exposure.

Qualifications

• High school diploma required; associate degree preferred.
• Minimum 3 years in an administrative capacity.
• Experience in legal, construction, or insurance sectors is a plus.

Responsibilities

• Prepare general correspondence and emails.
• Receive matter assignments, input into company systems, and communicate with clients professionally.
• Ensure timely review of invoices and submit to clients via email or portal.
• Maintain matter files and general office records per directives.
• Oversee evidence storage and subpoenas where applicable in smaller offices.
• Schedule and organize meetings and activities for department staff.
• Process matters and check requests, and manage third-party invoices.
• Answer phones and route calls to appropriate personnel.
• Collaborate with other administrative staff and assist managers as needed.
• Attend monthly regional administrative conference calls.

Skills

Interpersonal skills

Professional tact

Confidential information handling

Written and verbal communication

Detail oriented

Read/interpret information

Client/vendor correspondence

MS Word

Excel

Outlook

PowerPoint

Teams

SharePoint

Education

High school diploma

Associate degree or higher desired

3+ years administrative experience

Experience in legal/construction/insurance industries a plus

Tools

MSWord

Excel

Outlook

PowerPoint

Teams

SharePoint

Job description

Rimkus Consulting Group is seeking an organized Administrative Assistant to support multiple departments in an office environment. This role handles clerical tasks, correspondence, client communications, and file maintenance to ensure smooth daily operations.

The position requires a high school diploma (associate degree preferred) and at least 3 years of administrative experience, with bonus points for legal, construction, or insurance exposure.