Administrative Assistant — Growth & Daily Pay Benefits

ACT Security Group; San Antonio (TX); On-site; USD 19,000 - 28,000; Full time

Benefits offered by this job

Health & Wellness Plans

Gym Membership

Earned Wage Access

Direct deposit

Get Paid Early

Overdraft protection

Holiday Pay

Uniforms

Licensing assistance

License renewal fees

Job summary

ACT Security Group in San Antonio, TX, is seeking a highly organized Administrative Assistant to support daily operations in a growing security guard company.

The role requires strong communication, computer skills, and the ability to multitask in a fast-paced environment. Responsibilities include personnel records, onboarding, scheduling, payroll support, and maintaining confidential files.

Qualifications

• Previous administrative or office experience preferred.
• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office, Word, Excel, and email.
• Ability to multitask and meet deadlines.
• Strong attention to detail and problem-solving skills.
• Professional attitude and excellent customer service skills.
• Ability to handle confidential employee and company information.
• Experience in the security industry is a plus.
• Bilingual (English/Spanish) is a plus.

Responsibilities

• Answer incoming phone calls, respond to emails, and assist with general inquiries.
• Maintain employee files, personnel records, and company documentation.
• Assist with hiring, onboarding, and processing new security officers.
• Verify and track security guard licenses, certifications, and training records.
• Assist with employee scheduling, shift coverage, and attendance tracking.
• Prepare reports, spreadsheets, invoices, and other administrative documents.
• Communicate with security officers, supervisors, clients, and management.
• Assist with payroll preparation and employee timesheet verification.
• Maintain client files, contracts, and other confidential business records.
• Help monitor compliance with company policies and applicable Texas security regulations.
• Perform general office duties and administrative tasks as needed.

Skills

Organizational skills

Communication

Time management

MS Office

Tools

Microsoft Office

Job description

ACT Security Group in San Antonio, TX, is seeking a highly organized Administrative Assistant to support daily operations in a growing security guard company.

The role requires strong communication, computer skills, and the ability to multitask in a fast-paced environment. Responsibilities include personnel records, onboarding, scheduling, payroll support, and maintaining confidential files.